Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Feinknopf Macoice Schappa Architects for professional architectural and engineering consulting services for various City renovation projects. This serves as a blanket contract for renovations to City building and building components, and plan review services.
The selection of the vendor for professional services is in accordance with the competitive bidding provisions of the Columbus City Code. Requests for Statements and Qualifications were sent out and fourteen proposals were received (0 FBE, 1 *MBE, 1 ^ASN): *DLZ Ohio, Inc., Schorr Architects, Inc., SEM Architects, Triad Architects, Ltd., MSA Architects, J.L. Bender Architects & Planners, URS Corporation - Ohio, Mull & Weithman, AEC, Feinknopf Macoice Schappa Architects, M + S, ^Star Consultants, Inc., WSA Studio, and XYZ.
This ordinance also authorizes an amendment to the 2013 Capital Improvement Budget and a transfer between projects within Public Safety's Capital Improvement Fund.
Emergency action is requested so that needed renovations within the City may be designed and/or assessed as quickly as possible.
Feinknopf Macoice Schappa Architects Contract Compliance No. 31-1284919, expiration date November 12, 2015.
Fiscal Impact: The cost of this contract is $575,000.00. This legislation authorizes the expenditure of $225,000.00 from the Construction Management Capital Improvement Fund; $125,000.00 from the Safety Voted Bond Fund; and $225,000.00 from the Information Services Capital Improvement Bond Fund. This expenditure will also require an amendment to the 2013 CIB and the transfer of funds within Safety Voted Funds.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer $125,000.00 between projects within the Safety Voted Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Feinknopf Macoice Schappa Architects for professional architectural and engineering consulting services for various City renovation projects; to authorize the appropriation and expenditure totaling $575,000.00 from the Construction Management Capital Improvement Fund, the Safety Voted Bond Fund, and the Information Services Capital Improvement Bond Fund; and to declare an emergency. ($575,000.00)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Budget and to transfer cash between projects in Safety Voted Bond Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract with Feinknopf Macoice Schappa Architects for general architectural and engineering consulting services for various City renovation projects; and
WHEREAS, Feinknopf Macoice Schappa Architects is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Feinknopf Macoice Schappa Architects for professional architectural and engineering services for various necessary renovation projects within the City, so that that needed renovations may be accomplished as quickly as possible; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget be amended as follows:
Fund 701| Project #: 340103-100001 Councilmatic SIT Supported| Project Name: Additional Facility Renovation| Current CIB: $473,812| Revised CIB: $348,812| Difference: ($125,000)
Fund 701| Project #: 310004-100000 Councilmatic SIT Supported| Project Name: Professional Arch Servs| Current CIB: $125,000| Revised CIB: $250,000| Difference: $125,000
SECTION 2. That the City Auditor is hereby authorized to transfer funds within the Safety Voted Fund as follows:
FROM:Dept/Div 3004| Fund 701| Project 340103-100001 Additional Facility Renovation| OCA Code 711031| Amount $125,000.00
TO: Dept/Div 3001| Fund 701| Project 310004-100000 Professional Arch Servs| OCA Code 701004|OL3 6681| Amount $125,000.00
SECTION 3. That Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Feinknopf Macoice Schappa Architects for professional architectural and engineering services for various necessary renovation projects within the City.
SECTION 4. That the expenditure of $575,000.00 or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030-100120
OCA Code: 733120
Object Level 1: 06
Object Level 3: 6681
Amount: $225,000.00
Division: 30-01
Fund: 701
Project: 310004-100000
OCA Code: 701004
Object Level 1: 06
Object Level 3: 6681
Amount: $125,000.00
Division: 47-02
Fund: 514
Sub fund: 002
Project: 470046-100001
OCA Code: 514346
Object Level 1: 06
Object Level 3: 6681
Amount: $225,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.