Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Crawford and Associates Services, LLC for professional services for the replacement of the air conditioning cooling tower located at 757 Carolyn Avenue. The current cooling tower is leaking. It cannot be repaired and will likely completely fail.
The requested services are for engineering of the replacement of the cooling tower for the air conditioning system, bidding phase, and construction oversight.
The Office of Construction Management solicited Request for Proposals, due on July 9, 2009. The City received three responses from the following firms (1 ^ASN, 1* MBE): *Crawford and Associates Services, LLC, Karpinski Engineering, and ^Metro CD. Engineering. Karpinski Engineering and Metro CD Engineering failed to include a fee proposal in their request for proposal.
Fiscal Impact: Funding for this project is available in the Gov'l B.A.B's (Build America Bonds). The cost of this contract is $27,000.00.
Crawford and Associates Services, LLC. Contract Compliance No. 20-8992182, expiration date August 21, 2011.
Emergency action is requested to allow this project to proceed in a timely manner so that the risk of the current cooling tower completely failing is minimized. Design of the replacement will commence immediately so the construction can be bid later this summer and the replacement can take place this fall/winter.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Crawford and Associates Services, LLC for professional services for the replacement of the air conditioning, cooling tower located at 757 Carolyn Avenue; to authorize the expenditure of $27,000.00 from the Gov'l B.A.B.'s (Build America Bonds);and to declare an emergency.
Body
WHEREAS, it is necessary to contract with an engineering firm for professional services for the replacement of the air conditioning, cooling tower located at 757 Carolyn Avenue; and
WHEREAS, the Office of Construction Management recommends Crawford and Associated Services LLC. as the most responsive, responsible, and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Division, Office of Construction Management, in that it is immediately necessary to enter into contract with Crawford and Associates Services, LLC for professional services for the replacement of the air conditioning, cooling tower located at 757 Carolyn Avenue to allow this project to proceed in a timely manner so that the risk of the current cooling tower completely failing is minimized, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract with Crawford and Associates Services, LLC for professional services for the replacement of the air conditioning, cooling tower located at 757 Carolyn Avenue.
SECTION 2. That the expenditure of $27,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved to and approved as follows:
Division: 45-27
Fund: 746
Project: 570030-100120
OCA Code: 733030
Object Level 1: 06
Object Level 3: 6681
Amount $27,000.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.