Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), to modify and extend an existing contract with B2GNow/Ask Reply, Inc. for provisioning and hosting of a citywide supplier diversity management system. The City requires a new management system to fulfill the requirements of City Code 39, Executive Order 2020-03, and findings of the 2019 City of Columbus Disparity Study Final Report. The system is replacing the outdated Biztrack system, which has exceeded its useful service life, is no longer supported, and has limited functionality. The original contract with B2GNow/AskReply, Inc. was authorized under the authority of Ordinance No. 1779-2020, passed on July 27, 2020 through purchase order PO258908. B2GNow/AskReply, Inc. will continue to assist the City implement its supplier diversity management system, integrate it with the City's financial and data management systems, and provide hosting services to support ongoing operations. The coverage term period of this contract modification is from January 31, 2022 through February 8, 2023.
This ordinance will also authorize the use of any remaining funds/unspent balance existing on purchase order PO258908 to ensure the successful continuation/conclusion/completion of the above-described project. Via this legislation, purchase order PO258908 is being extended through February 8, 2023.
EMERGENCY
Emergency action is requested to expedite authorization of this contract modification and purchase order extension.
FISCAL IMPACT:
In 2020, Ord. No. 1779-2020 authorized funds in the amount of $247,400.00 with B2G/Ask Reply, Inc. for the provisioning and hosting of a citywide supplier diversity management system. There is no additional funding associated with this 2022 modification.
CONTRACT COMPLIANCE:
Vendor: B2GNow/AskReply, Inc. C.C./F.I.D#: 33-0897731; Expiration Date: 1/25/2023
(DAX Acct.#: 025106)
Title
To authorize the Director of the Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), to modify and extend an existing contract with B2GNow/AskReply, Inc. for provisioning and hosting of a citywide supplier diversity management system; to authorize the extension and use of any remaining funds/unspent balance existing on purchase order PO258908; and to declare an emergency. ($0.00)
Body)
WHEREAS, the original contract with B2GNow/AskReply, Inc. was authorized under the authority of Ordinance No. 1779-2020, passed on July 27, 2020 through purchase order PO258908; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI, to modify and extend an existing contract with B2GNow/AskReply, Inc. for provisioning and hosting of a citywide supplier diversity management system. The City requires a new management system to fulfill the requirements of City Code Title 39, Executive Order 2020-03, and the findings of the 2019 City of Columbus Disparity Study Final Report. The coverage term period of this contract modification is from January 31, 2022 through February 8, 2023; and
WHEREAS, this ordinance will also authorize the use of any remaining funds/unspent balance existing on purchase order PO258908 to ensure the successful continuation/conclusion/completion of the above-described project. Via this legislation, purchase order PO258908 is being extended through February 8, 2023; and
WHEREAS, B2GNow/AskReply, Inc. will continue to help the City implement its supplier diversity management system, integrate it with the City' financial and data management systems, and provide system hosting services to support ongoing operations; and
WHEREAS, an emergency exists in the usual daily operation of the Office of Diversity and Inclusion in that it is immediately necessary to authorize the Director of the Department of Technology (DoT), on behalf of the Director of the Mayor's Office of Diversity and Inclusion (ODI), to modify and extend an existing contract with B2GNow/AskReply, Inc. for provisioning and hosting of a citywide supplier diversity management system, and to authorize the use of any remaining funds/unspent balance existing on purchase order PO258908 to ensure the successful continuation/conclusion/completion of the above-described project, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology (DoT), on behalf of the Mayor's Office of Diversity and Inclusion (ODI), is hereby authorized to modify and extend an existing contract with B2GNow/AskReply, Inc. for provisioning and hosting of a citywide supplier diversity management system. The coverage term period of this contract modification is from January 31, 2022 through February 8, 2023.
SECTION 2. That the use of any remaining funds/unspent balance existing on purchase order PO258908 are authorized to be used to ensure the successful continuation/conclusion/completion of the above-described project. Via this legislation, purchase order PO258908 is being extended through February 8, 2023.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.