Explanation
Background: The ordinance authorizes the Director of Finance and Management to enter into contract with Utility Truck & Equipment, Inc. for the purchase of two line trucks for the Division of Power, in an amount not to exceed $778,398.00.
The line trucks will be used by the Division of Power to conduct maintenance and repair type work around the City and the division’s related infrastructure. These purchases have been approved by the Division of Fleet Management and will replace BT23991 and BT25863.
Procurement
The Purchasing Office solicited competitive bids through Vendor Services from August 27th, 2026, to September 24th, 2026, for the purchase of two line trucks in accordance with the relevant provisions of Chapter 329 of City Code, RFQ033571. Twenty three vendors were solicited and six bids were received. The bids were opened and evaluated on September 24th, 2026.
After the bids were evaluated, it was determined that the bids from M-L Utilities LLC and Nexpro Trucks & Equipment Corp were deemed unresponsive because they had exceptions to the City’s spec that the City was not willing to accept. The Division of Power recommends the award be given to Utility Truck & Equipment, Inc., as they were the most responsive, responsible, and best bidder, providing a bid that met all specifications of the City.
Principal Party:
Utility Truck & Equipment, Inc.
23893 US Hwy 23 South
Circleville, Ohio 43113
Jake Hill (614) 549-4523
Contract Compliance Number: 004562
Contract Compliance Expiration Date: April 16, 2027
Fiscal Impact: $778,398.00 is available from within the Electricity Operating Fund to meet the financial obligations of this contract.
$756,475.91 was spent in 2025
$378,489.00 was spent in 2024
Title
To authorize the Director of the Department of Finance and Management to enter into contract with Utility Truck & Equipment, Inc. for the purchase of two line trucks for Columbus Water & Power; and to authorize the expenditure of $778,398.00 from within the Electricity Operating Fund. ($778,398.00)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to enter into a contract with Utility Truck & Equipment, Inc. for the purchase of two line trucks for Columbus Water & Power; and
WHEREAS, it is necessary to authorize the expenditure of $778,398.00 within the Electricity Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of Columbus Water & Power to authorize the Director of Finance and Management to enter into a contract with Utility Truck & Equipment, Inc. for the purchase of two line trucks in accordance with the terms, conditions, and specifications of Solicitation Number RFQ033571 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to enter into contract with Utility Truck & Equipment, Inc. for the purchase of two line trucks in accordance with the terms, conditions and specifications of Solicitation Number RFQ033571 on file in the Purchasing Office.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of the Columbus City Codes.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $778,398.00, or so much thereof as may be needed, be and is hereby authorized in object class 06 Capital Outlay, from within the Electricity Operating Fund, per the accounting codes in the attachment to this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.