Explanation
This ordinance authorizes the Director of Department of Finance and Management, on behalf of the Department of Technology (DoT) to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase agreement (PA005605) to continue to acquire and implement a new Cisco Meraki boundary network and Cisco VOIP phone hardware.
Through utilization of the Best Value Procurement (BVP) process, proposals were solicited for the above-named projects via RFQ020154 in 2021. Submissions were received from two offerors: CDW Government (CDWG) and CBTS. The passed ordinance 3266-2021, was awarded to CDWG as a universal term contract/purchase agreement (UTC/PA) by the Purchasing Office of the Finance and Management.
DoT will procure hardware, licenses, and maintenance and support (for the first 5 years); training, and professional services (for project management) against the above-noted companion ordinance; the installation, configuration, and implementation of a Cisco Meraki boundary network; and the migration of NEC phone systems to a Cisco VOIP phone system at various priority locations. These locations include, but are not limited to 111 N. Front Street, DPU Admin building, Rec and Park Centers, police substations, fire stations, and many other locations across the City of Columbus.
The replacement of this existing legacy infrastructure will improve both the boundary network and VOIP phone performance, capacity, security, and ensure that the City continues to keep its boundary network and VOIP phone infrastructure modern and supported.
This ordinance also authorizes amending the 2024 capital improvement budget with the transfer of cash and authority between projects. This is necessary to ensure that there is adequate funding in the proper project.
Finally, this ordinance authorizes the expenditure of $2,215,169.00 for the above-described project.
FISCAL IMPACT
Funding for the above-described project is available in Fund 5105, Information Services Capital Projects. This ordinance authorizes the transfer of budget authority and cash within the current CIB to the appropriate project.
CONTRACT COMPLIANCE
LLC CC#: CC007352 Expiration Date: March 12, 2026
Title
To authorize the Director of Department of Finance and Management, on behalf of the Department of Technology to associate all general budget reservations resulting from this ordinance with the appropriate Universal Term Contract/Purchase agreement for network upgrades; to amend the 2024 capital improvement budget; to authorize the transfer of $778,070.81 between projects within the Information Services Capital fund; and to authorize the expenditure of $2,215,169.00. ($2,215,169.00)
Body
WHEREAS, the Department of Technology wishes to continue the upgrade of the city’s network by acquiring and establishing a new Cisco Meraki boundary network and Cisco VOIP phone hardware; and
WHEREAS, with passage of ordinance 3266-2021 on December 13, 2021, a universal term contract/purchase agreement was awarded to CDW Government, LLC; and
WHEREAS, this ordinance authorizes the Director of Department of Finance and Management, on behalf of the Department of Technology to associate all general budget reservations resulting from this ordinance with the aforementioned universal term contract/purchase agreement for network upgrades; and
WHEREAS, this ordinance also authorizes amending the 2024 capital improvement budget with the transfer of cash and authority between projects, necessary to ensure that there is adequate funding in the proper project; and
WHEREAS, it is necessary to authorize the Director of Department of Finance and Management, on behalf of the Department of Technology to associate all general budget reservations resulting from this ordinance with the aforementioned universal term contract/purchase agreement for network upgrades for the preservation of the public health, peace, property and safety;
NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Department of Finance and Management, on behalf of the Department of Technology, is authorized to associate all general budget reservations resulting from this ordinance with the appropriate universal term contract/purchase agreement to continue to acquire and implement a new Cisco Meraki boundary network and Cisco VOIP phone hardware.
SECTION 2. That the 2024 Capital Improvement Budget authorized by ordinance 1907-2024 be amended as follows to establish sufficient authority for this project:
Project ID | Project Name (Funding Source) | Current Authority | Revised Authority | Change
5105 / P470067 - 100000 / Network Improvements (Information Services Carryover) / $1,444,239.00 / ($1,437,098.00) / $7,141.00
5105 / P470047 - 100000 / Enterprise System Upgrades (Information Services Carryover) / $3,000,000.00 / ($778,071.00) / $2,221,929.00
5105 / P470067 - 100001 / Network Improvements - Boundary Network Improvements 2024 (Information Services Carryover) / $0.00 / $2,215,169.00 / $2,215,169.00
SECTION 3. That the transfer of $778,070.81, or so much thereof as may be needed, is hereby authorized within Fund 5105, Information Services Capital Fund, per the account codes in the attachment to this ordinance. (See 2290-2024EXP)
SECTION 4. That the expenditure of $2,215,169.00 or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized as follows in the attachment to this ordinance. (See 2290-2024EXP)
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.