Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for Traffic Signals throughout the City. This includes installation and ensuring the proper operation of the traffic control devices to promote pedestrian safety and expedite vehicular traffic flow. The Purchasing Office has solicited formal competitive bids for the purchase of traffic signals and equipment required for the operation of signals in the process of establishing universal term contracts (UTCs). This ordinance authorizes the expenditure of monies for Traffic signal Equipment per the terms and conditions of these universal term contracts.
The total cost of the commodities needed is $496,360.00
This ordinance authorizes purchases of equipment per terms and conditions of these existing UTC contracts with:
Baldwin & Sours
FL004494 (SA003400) Traffic Controller Equipment
FL005255 (SA004415) Traffic Signal Detection Equipment
FL005336 (SA004507) Pedestrian Signals
Benjamin Steel Company Inc.
FL005325 (SA004512) Steel Traffic Conduit and Fittings
General Traffic Equipment Corp.
FL005335 (SA004507) Pedestrian Signals
Path Master, Inc.,
FL004493 (SA003400) Traffic Controller Equipment
FL005256 (SA004415) Traffic Signal Detection Equipment
FL005334 (SA004507) Pedestrian Signals
WESCO Distribution Inc.
FL004775 (SA003690) PVC Traffic Conduit and Fittings
These purchases will provide the majority of the Division's anticipated needs for traffic signal equipment for 2013 in the amount of $496,360.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Baldwin and Sours, Inc., Benjamin Steel Co., General Traffic Equipment Corp., Path Master, Inc., and WESCO Distribution Inc.
2. CONTRACT COMPLIANCE
Baldwin and Sours, Inc's contract compliance #311104513 and expires: 07/23/2014
Benjamin Steel Co. Inc.'s contract compliance #310853024 and expires: 07/18/2014
General Traffic Equipment Corp's contract compliance #133095949 and expires: 07/20/2014
Path Master, Inc's contract compliance #341233777 and expires: 06/11/2014
WESCO Distribution Inc.'s contract compliance #251723345 and expires: 06/15/2013
3. FISCAL IMPACT:
Funding for these commodities is budgeted and available within the Streets and Highways G.O. Bonds Fund, No. 704.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed signal commodities as soon as possible to provide replacement signal materials and meet signal installation schedules at the earliest possible time for the safety of the travelling public.
Title
To authorize the Director of Finance and Management to establish purchase orders with various vendors for the purchase of traffic signal equipment per the terms and conditions of existing universal term contracts for the Division of Planning and Operations; to authorize the expenditure of $496,360.00 within the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($496,360.00)
Body
WHEREAS, the Purchasing Office has solicited bids and established universal term contracts for the purchase of various traffic signal commodities; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay scheduled signal installations; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to establish purchase orders for this purpose, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of traffic signal commodities per the terms and conditions of existing universal term contracts for the Division of Planning and Operations as described below.
Fund / Project
704 / 540007-100003 Traffic Signal Equipment - Commodities (Voted 2008)
Baldwin and Sours, Inc.
5263 Trabue Road
Columbus, OH 43228
ATTN: Pete Sours
(614)851-0880
1. FL004494 (SA003400)
Traffic Controller Equipment UTC - $2,525.00
2. FL005255 (SA004415)
Traffic Signal Detection Equipment UTC - $44,320.00
3. FL005336 (SA004507)
Pedestrian Signals UTC - $54,700.00
Benjamin Steel Company Inc.
777 Benjamin Dr.
Springfield, OH 45502
ATTN: Joe Massaro
(937) 322-8600
4. FL005325 (SA004512)
Steel Traffic Conduit and Fittings - $40,000.00
General Traffic Equipment Corp.
259 Broadway
Newburgh, NY 12550
ATTN: Raymond Staffon
(845) 569-9000
5. FL005335 (SA004507)
Pedestrian Signals UTC - $25,700.00
Path Master, Inc.
1960 Midway Drive
Twinsburg, OH 44087
ATTN: Randall Van Scoy
(330) 425-4994
6. FL004493 (SA003400)
Traffic Signal Controller Equipment UTC - $240,465.00
7. FL005256 (SA004415)
Traffic Signal Detection Equipment UTC - $12,600.00
8. FL005334 (SA004507)
Pedestrian Signals UTC - $36,050.00
WESCO Distribution Inc.
2256 Citygate Dr. Ste. 200
Columbus, OH 43219
ATTN: Eric Finn
(614) 934-6300
9. FL004775 (SA003690)
PVC Traffic Conduit and Fittings - $40,000.00
SECTION 2. That the expenditure of $496,360.00 be and hereby is authorized from the Streets and Highways G.O. Bonds Fund, Fund 704, Dept.-Div. 59-11, Division of Planning and Operations as follows
Dept.-Div. 59-11 Division of Planning and Operations
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6622 / 740703 / $496,360.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.