Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Shelly and Sands, Inc. for the Reservoir Pollution Reduction - Twin Bridges Project; in an amount up to $956,196.33; for Division of Water Contract Number 2110.
This construction contract will address the gravel parking lot and boat ramp at the Twin Bridges facility located at Hoover Reservoir. The work consists of the removal of existing gravel and asphalt pavement (access roadway) and installation of new permeable concrete pavement; asphalt pavement; engineered materials for erosion control; Green Infrastructure stormwater facilities; pavement marking; and associated construction work including maintenance of traffic, sediment and erosion control, and other such work as may be necessary to complete the work.
The Twin Bridges facility at Hoover Reservoir is located outside the corporate limits of the City of Columbus and does not have an associated planning area.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will reduce erosion and promote infiltration at the Twin Bridges Boat Launch Facility located at Hoover Reservoir. Reducing erosion and promoting infiltration best practices will help to improve the water quality of the drinking water supplies for Columbus using Green Infrastructure practices. This project will also help to provide safe and convenient public access to our reservoir parks.
As this project is entering the construction stage, the Division of Water has been cooperating with the Department of Recreation and Parks and the Division of Sewerage and Drainage to coordinate construction, and the Village of Galena, Delaware County, and Berkshire Township to mitigate impacts to the community from this project.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened one bid on December 9, 2015 from Shelly and Sands, Inc. in the amount of $956,196.33.
3.1 PRE-QUALIFICATION STATUS: Shelly and Sands, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Shelly and Sands’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $956,196.33. Their Contract Compliance Number is 31-4351261 (expires 12/23/17, Majority). Additional information regarding this bidder, description of work, contract time frame and detailed amount can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Shelly and Sands, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water GO Bonds Fund will be necessary as well as an amendment to the 2015 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Shelly and Sands, Inc. for the Reservoir Pollution Reduction - Twin Bridges Project; to authorize a transfer and expenditure up to $956,196.33 within the Water GO Bonds Fund; for the Division of Water; and to authorize an amendment to the 2015 Capital Improvements Budget. ($956,196.33)
Body
WHEREAS, one bid for the Reservoir Pollution Reduction - Twin Bridges Project was received and publicly opened in the offices of the Director of Public Utilities on December 9, 2015; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Shelly and Sands, Inc. in the amount of $956,196.33; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Reservoir Pollution Reduction - Twin Bridges Project; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water GO Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Reservoir Pollution Reduction - Twin Bridges Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Reservoir Pollution Reduction - Twin Bridges Project with Shelly and Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio 43223; in an amount up to $956,196.33; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project ID | Project Name | Current Authority | Revised Authority | Change
6006 | P690428-100001 (New) | DRWP Trmt. Cap. Incr.-DD | $4,800,000 | $3,843,803 | -$956,197
6006 | P690506-100002 (New) | Twin Bridges - Res. Pollution Reduct. | $60,000 | $1,016,197 | +$956,197
SECTION 4. That the transfer of $956,196.33 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006, Water GO Bond Fund per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $956,196.33 or so much thereof as may be needed, is hereby authorized in Fund 6006, Water GO Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.