Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with General Maintenance & Engineering for improvements to the roofing systems at Westgate Shelterhouse, Holton Recreation Center, and the King Arts Complex.
Each year the department works to replace roofs that are no longer able to be repaired. This is a contract that we bid out annually to make sure our buildings are kept in good condition and safe from the elements.
The costs for this project will be $402,986.00 with a contingency of $45,000.00 for a total of $447,986.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 4, 2017 and received by the Recreation and Parks Department on August 22, 2017. Bids were received from the following companies:
Company Status Amount
General Maintenance (MAJ) $402,986.00
Alumni Roofing (MBR) $485,500.00
K&W Roofing (MAJ) $653,440.00
J&B Roofing (MAJ) $883,814.00
After reviewing the proposals that were submitted, it was determined that General Maintenance & Engineering was the lowest and most responsive bidder.
General Maintenance & Engineering and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
General Maintenance & Engineering
1231 McKinley Ave., Columbus, Ohio 43222
Greg Hilling 614-279-8611
CC# 31-4188545
Exp.: 3/21/19
Emergency Justification: An emergency is being requested so that work may be completed before winter.
Benefits to the Public: The project will continue Recreation & Park’s long range plan to improve department facilities that can continue to be used and enjoyed by the public for many years.
Area(s) Affected:
Westgate Shelterhouse: Planning Area 15
Holton Recreation Center: Planning Area 15
King Arts Complex: Planning Area 19
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by maintaining existing facilities.
Fiscal Impact: $447,986.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract. $248,231.21 is contingent on the 2017 Bond Sale.
Title
To authorize the Director of Recreation and Parks to enter into contract with General Maintenance & Engineering for improvements to the roofing systems at Westgate Shelterhouse, Holton Recreation Center, and the King Arts Complex contingent on the passage of 2372-2017; contingent on the 2017 Bond Sale; to amend the 2017 Capital Improvements Budget, and transfer funding within the Recreation and Park Voted Bond Fund; to authorize the expenditure of $447,986.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($447,986.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with General Maintenance & Engineering for improvements to the roofing systems at Westgate Shelterhouse, Holton Recreation Center, and the King Arts Complex; and
WHEREAS, this ordinance is contingent upon passage of Ordinance 2372-2017 and the 2017 Bond Sale; and
WHEREAS, it is necessary to authorize that the 2017 Capital Improvements Budget Ordinance 1124-2017 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the transfer of $12,674.27 between projects within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the expenditure of $447,986.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks Department in that it is immediately necessary to authorize the Director of Recreation and Parks to enter into contract with General Maintenance & Engineering for improvements to the roofing systems at Westgate Shelterhouse, Holton Recreation Center, and the King Arts Complex so that work may be completed before winter; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is authorized to enter into contract with General Maintenance & Engineering for improvements to the roofing systems at Westgate Shelterhouse, Holton Recreation Center, and the King Arts Complex.
SECTION 2. That this ordinance is contingent on Ordinance 2372-2017.
SECTION 3. That this ordinance is contingent on the 2017 Bond Sale.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the transfer of $12,674.27 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702 per the account codes in the attachments to this ordinance.
SECTION 8. That the 2017 Capital Improvements Budget Ordinance 1124-2017 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 7702; P510127-100000; Roof Improvements; $83,434 (Voted Carryover)
Fund 7702; Cancellation of ACPR000051-10 to P510011-100021; Blackburn Park Sprayground $8,569 (Voted Carryover)
Fund 7702; Cancellation of ACPR000051-10 to P510011-100022; Indian Mound Park Sprayground; $3,760 (Voted Carryover)
Fund 7702; Cancellation of ACPR000298-10 to P510035-100022; King Arts Complex; $346 (Voted Carryover)
Fund 7702; P510036-100000; King Arts Complex; $150,642 (Voted Carryover)
AMENDED TO:
Fund 7702; P510127-100000; Roof Improvements; $95,762 (Voted Carryover)
Fund 7702; P5100011-100021; Blackburn Park Sprayground; $0 (Voted Carryover)
Fund 7702; P5100011-100022; Indian Mound Park Sprayground; $0 (Voted Carryover)
Fund 7702; P510035-100022; King Arts Complex; $0 (Voted Carryover)
Fund 7702; P510036-100000; King Arts Complex; $150,988 (Voted Carryover)
SECTION 9. That for the purpose stated in Section 1, the expenditure of $447,986.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.