Explanation
BACKGROUND: This ordinance is for the option to purchase Waste Disposal Services on an as needed basis by various City departments. These waste disposal services include the collection and recycling or disposal of both hazardous and non hazardous waste material generated in the performance of the regular operations of the City. The use of this contract will enable the City to meet Federal, State and EPA guidelines for the proper disposal of these materials and is in keeping with the City's Green Initiatives. The term of the proposed option contract will be through March 31, 2015 with the option to extend this contract subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on October 18, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004612). Forty three (43) Bids were solicited (M1A-1). Six (6) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Lamps Inc. dba Environmental Recycling CC#383228674 (expires 11-30-2014)
Total Estimated Annual Expenditure: $100,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because the needs for these services are immediate and ongoing to keep the amount of stored waste to a minimum.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The various City Departments will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Waste Disposal Services on an as needed basis with Lamps, Inc dba Environmental Recycling to authorize the expenditure of one dollar to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids October 18, 2012 and selected the lowest responsive, and responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the purchase of Waste Disposal Services ; and
WHEREAS, these Waste Disposal Services are necessary to allow the various City Departments to maintain their operations in a safe and environmentally friendly manner, this is being submitted for consideration as an emergency measure; and
WHEREAS, the contract will be in effect to and including March 31, 2015, with the option to extend for One (1) additional year subject to mutual agreement of both parties; and
WHEREAS, an emergency exists in the usual daily operation of the various City Departments in that it is immediately necessary to enter into contracts for the option to purchase Waste Disposal Services so that the City's ability to keep their facilities free of hazardous and non hazardous waste material thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for thr option to purchase Waste Disposal Services for the term ending March 31, 2015 with the option to extend subject to mutual agreement for One (1) year in accordance with Solicitation No. SA004612 as follows:
Lamps, Inc dba Environmental Recycling, Groups 1,2, 3, 4 and 5: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3, That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.