Explanation
The Division of Police Helicopter Unit was granted funding through Franklin County Office of Homeland Security and Justice Programs to purchase Rugged Storage Video Monitors. The City of Columbus and Franklin County entered into an Intergovernmental Agreement to enable this type of purchase. This project is being administered by the Franklin County Office of Homeland Security & Justice Programs under the FY 2010 Urban Area Security Initiative (UASI), Grant Number 2013-UASI-65. The total expenditure of $27,170.00 will be paid by Franklin County through the Urban Area Homeland Security Grant. The Helicopter Unit will be purchasing six Rugged Storage Video Monitors. These are new units and are not replacing current monitors. The Rugged Storage Video Monitors will allow the Division of Police to increase the Helicopter Unit's pilots' situational awareness during the apprehension of criminal suspects and airborne searches. During flight, personnel in the aircraft will use these monitors to record and play back images being captured by the camera mounted to the helicopter. Having this ability will not only aid in the search and apprehension, but also in the conviction, of suspects.
Bid Information: Formal bid, Solicitation No. SA004876 was opened on April 3, 2013. Two bids were received. Avalex Technologies submitted a bid of $27,170.00, and Technical Operation Inc. submitted a bid for $28,950.00. Helicopter Unit personnel have reviewed this bid and have recommended that a contract should be awarded to Avalex Technologies.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to meet federal grant deadlines and permit sub-grantee award processing.
Contract Compliance Number: 58-2030222 expires on 1/25/2015
FISCAL IMPACT: The Intergovernmental Agreement permits City of Columbus and Franklin County to make the federal sub-grant expenditures. There is no impact on the General Fund due to this purchase.
Title
To authorize and direct the Director of Finance and Management to execute those documents necessary for the acquisition of the Rugged Storage Video Monitors from Avalex for the Division of Police utilizing the Homeland Security Grant; and to declare an emergency. ($0)
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WHEREAS, the Division of Police Helicopter Unit was awarded a grant from Franklin County Office of Homeland Security and Justice Programs; and
WHEREAS, these Rugged Storage Video Monitors will allow the Division of Police to increase the Helicopter Unit's pilots' situational awareness during the apprehension of criminal suspects and airborne searches; and
WHEREAS, a formal bid opening was held on April 3, 2013 for the purchase of Rugged Storage Video Monitors; and
WHEREAS, Avalex Technologies was the lowest, most responsive, and best bid received; and
WHEREAS, the Division of Police is requesting the Finance and Management Director to execute those documents necessary for the acquisition of the Rugged Storage Video Monitors utilizing the Homeland Security Grant; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to execute those documents necessary for the purchase of Rugged Storage Video Monitors for the Division of Police to meet federal grant deadlines and permit sub-grantee award processing and for the preservation of the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Finance and Management be and is hereby authorized and directed to execute those documents necessary for the purchase of Rugged Storage Video Monitors from Avalex Technologies utilizing the Homeland Security Grant.
Section 2. The total expenditure of $27,170.00 will be paid by Franklin County through the Urban Area Homeland Security Grant.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.