Explanation
BACKGROUND: To authorize the Finance and Management Director to enter into a contract with Invizions, Inc. for the purchase and installation of an Emergency Backup Generator Controller. The Controller and components will be used at the Jackson Pike Wastewater Treatment Plant to control the emergency backup generator.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ014055). Fifty-seven (57) bidders (1 MBR, 54 MAJ, 1 MBE, 1 MBE/V1) were solicited and two (2 MAJ) bids were received and opened on December 5, 2019.
The lowest bidder, CE Power Engineered Services, LLC, submitted a bid that was valid for 15 days. The City of Columbus requires proposals to be valid for 180 days from the bid opening date. Therefore, the bid has been deemed non-responsive.
The second bidder, Invizions, Inc. is responsive to all specifications. The Division of Sewerage and Drainage recommends an award be made for all items to Invizions, Inc. in the amount of $298,087.50 as the most responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Invizions, Inc. Vendor #001294, CC#20-3927083, expires 7/25/20
FISCAL IMPACT: $298,087.50 is required for this purchase.
$0.00 was spent in 2018
$0.00 was spent in 2017
Title
To authorize the Finance and Management Director to establish a contract with Invizions, Inc. for the purchase and installation of an emergency backup generator controller for the Division of Sewerage and Drainage; and to authorize the expenditure of $298,087.50 from the Sewerage Operating Fund. ($298,087.50)
Body
WHEREAS, the Purchasing Office opened formal bids on November 27, 2019 for the purchase and installation of an emergency backup generator controller; and
WHEREAS, the lowest bidder, CE Power Engineered Services, LLC, submitted a bid that was deemed non-responsive to the specifications requiring a bid to be valid for 180 days from the bid opening date; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the most responsive, responsible and best bidder, Invizions, Inc.; and
WHEREAS, the Emergency Backup Generator Controller will be used to control the emergency backup generator at the Jackson Pike Wastewater Treatment Plant; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director enter into a contract with Invizions, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ014055 on file in the Purchasing Office; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish a contract for all items with Invizions, Inc. for the purchase and installation of a Emergency Backup Generator Controller for the Division of Sewerage and Drainage in accordance with RFQ014055 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $298,087.50 or as much thereof as may be needed, is hereby authorized $255,400.00 in Fund 6100 (Sewerage Operating) in Object Class 06 Capital Outlay and $42,687.50 in Object Class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.