Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to establish purchase orders with Sutphen Corporation for repair of Ladder #22 and with Keens Body Shop Inc for repair of Ladder #12 on behalf of the Division of Fire.
The Sutphen apparatus needing repair is an SPH 100 aerial platform truck which was purchased in 2005 and has a life expectancy of at least fifteen years. The brass tag number associated with this vehicle is 17351. Ladder #12 is a 2001 American LaFrance Eagle 134 Climb Ladder which was purchased in 2001 and also has a life expectancy of at least fifteen years. The brass tag number associated with this ladder is 17232. The City has a Universal Term Contract with both Sutphen Corporation and Keens Body Shop Inc for heavy duty specialty services.
Contract compliance number for Sutphen is 31-0671786 which expires 02/14/2014.
Contract compliance number for Keens Body Shop is 31-0854439 which expires 10/31/2013.
EMERGENCY ACTION is requested so that repairs can begin immediately. These units cannot be placed back into service until the necessary repairs have been completed.
FISCAL IMPACT: This ordinance authorizes the expenditure of $90,000.00 with Sutphen Corporation for the repairs needed on Fire Ladder #22 and with Keens for Ladder #12. Available funds in Public Safety's Fire Apparatus Capital Improvement Budget will be used for these repairs.
Title
To authorize the Finance and Management Director to establish a purchase order with Keens Body Shop for Ladder 12 repairs and Sutphen Corporation for repairs to Fire Ladder 22, to authorize the expenditure of $90,000.00 from Public Safety's Capital Improvement Funds, and to declare an emergency. ($90,000.00)
Body
WHEREAS, various repairs are needed to Fire Ladder 22 and Fire Ladder 12 in order for the units to be placed back into service, and
WHEREAS, Capital Funds will be used for these repairs due to the significant dollar amount needed and the availability of funds for Fire Apparatus in Safety's Capital Improvement Budget, and
WHEREAS, Sutphen Corporation and Keens Body Shop are local dealers best capable of working on these pieces of fire fighting equipment, and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Finance and Management Department, in that it is immediately necessary to authorize the Finance and Management Director to establish a purchase order with Sutphen Corporation for repair of Fire Ladder #22 and with Keens for repair of Fire Ladder #12 so that they may be placed back in service as soon as possible, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order for $70,000 with Sutphen Corporation for repair of Fire Ladder 22 for the Division of Fleet Management on behalf of the Division of Fire.
SECTION 2. That the Director of Finance and Management is hereby authorized to establish a purchase order for $20,000 with Keens Body Shop for repair of Fire Ladder 12 for the Division of Fleet Management on behalf of the Division of Fire.
SECTION 3. That the expenditure of $90,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1 and 2, be and is hereby authorized and approved as follows:
Dept/Div: 30-04
Fund: 701
Project: 340101-100000
OCA: 644559
Object Level 1: 06
Object Level : 6652
Amount: $90,000
SECTION 4. That the monies in the foregoing Section 3 shall be paid upon order of the Director of the Department of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.