Explanation
The Director of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for Light Duty Vehicles and Vehicle Upfits for the Division of Sewerage and Drainage. This purchase has been approved by the Division of Fleet Management and will replace the following brass tag items: 23749, 24232, 24233, 24658, 24660, 24724, 24731, 24732, 23529, 24231, 24232, 24243, 23597, 23965, 23729, 25730, 25748, 24690, 25304, 23288, 28055, 23966 and 23967.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
The following Purchase Agreement association requires approval by City Council in order for the Division to expend more than $100,000.00, per 329.19(g):
PA007217, Light Duty Vehicles, expires 6/30/27
PA007572, Vehicle Upfits, expires 12/31/27
PA007573, Vehicle Upfits, expires 12/31/27
PA007574, Vehicle Upfits, expires 12/31/27
SUPPLIERS:
Ricart Properties, Inc., vendor #004963, expires 1/9/26, majority vendor
Ace Truck Body, Inc., vendor #004484, expires 8/9/25, majority vendor
K.E. Rose Company, vendor #004889, expires 8/21/26, majority vendor
Messer Work Van Solutions, vendor #038425, expires 11/29/25, majority vendor
FISCAL IMPACT: $1,371,000.00 is budgeted and needed for this purchase.
$3,511,037.96 was spent in 2024
$484,427.00 was spent in 2023
EMERGENCY DESIGNATION:
This ordinance is being submitted as an emergency so that the funding authorized by this Ordinance will be available in time to make vehicle orders before the May 2, 2025 cutoff provided by Ford. If the order is not placed and the funding is not available before the cutoff date, the vehicle orders will not be processed and the pricing is subject to change.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Light Duty Vehicles and Vehicle Upfits for the Division of Sewerage and Drainage from Ricart Properties, Inc; Ace Truck Body, Inc.; K.E. Rose Company; and/or Messer Work Van Solutions; and to authorize the expenditure of $1,371,000.00 from the Sewerage Operating Fund; and to declare an emergency. ($1,371,000.00)
Body
WHEREAS, the Purchasing Office established purchase agreements for the purchase of Light Duty Vehicles and Vehicle Upfits; and
WHEREAS, it is necessary to authorize the expenditure of up to $1,371,000.00 Sewer Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of Light Duty vehicles and vehicle upfits. due to rising costs, short ordering window and long lead times for equipment delivery all for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Light Duty Vehicles and Vehicle Upfits from Ricart Properties, Inc; Ace Truck Body, Inc.; K.E. Rose Company; and/or Messer Work Van Solutions.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That the expenditure of $1,371,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6100 Sewerage Operating Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.