..Explanation
The Public Service Department, Transportation Division, utilizes reflective sheeting to construct traffic names signs and traffic control signs. This sheeting, available in multiple colors, is what makes the signage highly visible, especially at night and in inclement weather conditions. It is purchased in bulk quantities and applied to aluminum sign blanks in the signage manufacturing process performed at Transportation's traffic engineering maintenance facility, 1820 East Seventeenth Avenue.
The Purchasing Office solicited formal bids for reflective sheeting through solicitation number SA001092. Bids were received and opened on May 6, 2004. Purchasing will award a universal term contract(s) based in part on contract award recommendations forthcoming from the Transportation Division. These recommendations that a contract(s) be extended to the lowest/best bidder are still pending as the Division researches whether one product bid meets specifications. Subsequent to the division making award recommendations and these recommendations being approved by the Public Service and Finance Directors, Purchasing will initiate dollar-option legislation that is subject to City Council approval.
This ordinance at hand authorizes the expenditure of up to $200,000.00 for reflective sheeting per the terms and conditions of a yet-to-be-established universal term contract(s) for this purpose. It is important that spending authorization be received for this before City Council's summer recess; it is anticipated that Purchasing's legislation will be made available to Council before recess.
Fiscal Impact: The Transportation Division budgeted $720,000 for Sign Upgrading and Street Name Signs in the 2004 Capital Budget. This ordinance will authorize the expenditure of $200,000 for reflective sheeting. Other expenditure ordinances are forthcoming to expend the remaining funds on signage materials.
Emergency action is requested to provide for an uninterrupted supply of this commodity that is critical to the city's sign making ability.
Title
To authorize the Finance Director to establish a purchase order(s) for the purchase reflective sheeting per the terms and conditions of a pending universal term contract(s) to be established by the Purchasing Office for the Transportation Division; to authorize the expenditure of $200,000.00 from the 1995, 1999 Voted Streets and Highways Fund for this purpose, and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Public Service Department, Transportation Division, utilizes reflective sheeting to construct traffic names signs and traffic control signs; and
WHEREAS, the Purchasing Office recently solicited formal bids for reflective sheeting through solicitation number SA001092; and
WHEREAS, these bids were received and opened on May 6, 2004; and
WHEREAS, Purchasing will award a universal term contract(s) based on contract award recommendations forthcoming from the Transportation Division; and
WHEREAS, this ordinance authorizes the expenditure of up to $200,000.00 for reflective sheeting per the terms and conditions of a yet-to-be-established universal term contract(s) for this purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to authorize this expenditure before City Council's summer recess in order to provide for an uninterrupted supply of this commodity that is critical to the city's sign making ability, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and hereby is authorized to establish a purchase order(s) for the purchase of reflective sheeting per the terms and conditions of a pending universal term contract(s) to be established by the Purchasing Office for this purpose on behalf of the Transportation Division.
SECTION 2. That for the purpose of paying for said reflective sheeting, the expenditure of $200,000.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6622, OCA Code 644385 and Project 540008.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.