Explanation
Background: This ordinance authorizes the Director of Finance and Management to enter into contract with Regal Research & Mfg. Co. LLC, on behalf of the Recreation and Parks Department for the purchase of ten (10) accessible golf carts. The amount being authorized by this ordinance is $163,940.00.
The Green SoloRider accessible golf carts include an electric stand-up seat, a leg support system, and a retractable sun canopy to allow for inclusive participation at the City’s golf courses. The golf carts will be distributed amongst the Mentel Memorial golf course, Raymond Memorial golf course, Turnberry golf course, and Wilson Road golf course and will be used by individuals with physical and developmental disabilities.
Vendor Bid/Proposal Submissions (ODI designation status):
Bids were advertised through Vendor Services, in accordance with City Code Section 329, by the City of Columbus Purchasing Office per RFQ026077. The following bids were received:
Regal Research & Mfg. Co. LLC: $163,940.00
Phoenix Contracting LLC: $180,330.00
One Nation Distribution LLC: $199,890.00
Principal Parties:
Regal Research & Mfg. Co. LLC
1200 East Plano Parkway
Plano, TX 75074
Eric Hatch, (972) 494-0359
Contract Compliance Number: 046371
Contract Compliance Expiration Date: August 24, 2025
Emergency Justification: Emergency action is being requested to meet the vendor’s bid price contingency requirement of obtaining a purchase order within 90 days.
Benefits to the Public: The accessible golf carts will be used for recreation and sports programming at various athletic complexes.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by helping to ensure that sports programming remain safe, inclusive, and user friendly.
Fiscal Impact: $163,940.00 is budgeted and available from within the Coronavirus State and Local Fiscal Recovery Fund 2209, Community Recovery Subfund 220902 to meet the financial obligations of this contract.
Title
To authorize the Director of Finance and Management to enter into contract with Regal Research & Mfg. Co., LLC, on behalf of the Recreation and Parks Department, for the purchase of golf carts; to waive the competitive bidding provisions of Columbus City Code Chapter 329; to authorize the transfer of $163,940.00 within the Coronavirus State and Local Fiscal Recovery Fund; to authorize the expenditure of $163,940.00 from the Coronavirus State and Local Fiscal Recovery Fund; and to declare an emergency. ($163,940.00)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into contract with Regal Research & Mfg. Co. LLC, on behalf of the Recreation and Parks Department, for the purchase of golf carts to be used for inclusive sports programming at various golf courses throughout the City of Columbus; and
WHEREAS, that this Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code Chapter 329; and
WHEREAS, it is necessary to authorize the transfer of $163,940.00 within the Coronavirus State and Local Fiscal Recovery Fund 2209; and
WHEREAS, it is necessary to authorize the expenditure of $163,940.00 from the Coronavirus State and Local Fiscal Recovery Fund 2209; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Regal Research & Mfg. Co. LLC, to meet the vendors bid price requirement of receiving a purchase order within 90 days, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into contracts with Regal Research & Mfg. Co. LLC, on behalf of the Recreation and Parks Department, for the purchase of golf carts.
SECTION 2. That this Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the transfer of $163,940.00 or so much thereof as may be needed, is hereby authorized between projects within the Coronavirus State and Local Fiscal Recovery Fund, Community Recovery Subfund 220902 per the account codes in the attachment to this ordinance.
SECTION 7. That for the purpose stated in Section 1, the expenditure of $163,940.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Coronavirus State and Local Fiscal Recovery Fund 2209, Community Recovery Subfund 220902, in accordance with the American Rescue Plan act, in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.