Explanation
This ordinance authorizes the Director of the Department of Technology, on behalf of the Departments of Finance and Management and Public Service, to enter into a contract with Tritech Software Systems, a CentralSquare company, for maintenance and support of the City's work and asset management system. This system is used by various Departments to manage City related building requests, physical asset management, and physical inventory control.
The original contract was authorized by Ordinance 2278-2012, passed on November 12, 2012. Nine proposals were submitted in response to solicitation SA003862, which closed on March 17, 2011. Following extensive evaluation by a seven-member committee, an award was made to GBA Master Series. Since the time of the award, GBA Master Series became Lucity, Inc. and is now Tritech Software Systems, a CentralSquare company.
The term of the above-described contract is one year, beginning on March 1, 2025 and ending on February 28, 2026 at a cost of $51,113.45.
The City's work and asset management system is a proprietary system from Tritech Software Systems, a CentralSquare company, and as such, Tritech Software Systems is the sole provider of maintenance and support. Thus, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.
FISCAL IMPACT
Funds for the contract being authorized by this ordinance are budgeted and available in the Department of Technology, Information Services operating fund.
CONTRACT COMPLIANCE
Vendor: TriTech Software Systems, a CentralSquare company
Vendor no.: 024879
Title
To authorize the Director of the Department of Technology, on behalf of the Departments of Finance and Management and Public Service, to enter into a contract with Tritech Software Systems, a CentralSquare company, for maintenance and support of the City's work and asset management system in accordance with the provisions of sole source procurement of the City of Columbus Code; and to authorize the expenditure of $51,113.45 from the Department of Technology, Information Services operating fund. ($51,113.45)
Body
WHEREAS, the Department of Technology wishes to contract for annual maintenance and support for the work and asset management system, used by the Departments of Finance and Management and Public Service; and
WHEREAS, the term of the above-described contract is one year, beginning on March 1, 2025 and ending on February 28, 2026 at a cost of $51,113.45; and
WHEREAS, the above-described work and asset management system is a proprietary system from Tritech Software Systems, a CentralSquare company, and as such, is the sole provider of maintenance and support; and
WHEREAS, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329; and
WHEREAS, there is a need for the Director of the Department of Technology, on behalf of the Departments of Finance and Management and Public Service, to enter into a contract with Tritech Software Systems, a CentralSquare company, for maintenance and support of the City's work and asset management system in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329 for the preservation of the public health, peace, property and safety; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized, on behalf of the Departments of Finance and Management and Public Service, to enter into contract with Tritech Software Systems, a CentralSquare company, for maintenance and support of the City's work and asset management system for a term of one year, beginning on March 1, 2025 and ending on February 28, 2026 at a cost of $51,113.45.
SECTION 2. That the expenditure of $51,113.45, or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment to this ordinance. (See attachment 2939-2024EXP).
SECTION 3. That this Ordinance is submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.