Explanation
BACKGROUND: The original contract for McKinley Avenue Quarry Improvements provided for construction administration services based on assumptions made in the RFP submittal, before the project was designed. The subsequent construction contract provided for a 12 month construction duration. Due to conditions encountered in the field, the construction extended to 16 months. This modification provides for additional construction administration services due to that extension.
CC 329.13 CONTRACT MODIFICATIONS:
1. Amount of additional funds to be expended under this modification: $35,000.00.
2. The extent of additional services provided under Construction Administration are needed due to the extension of the original contract.
3. The work under this contract modification is a continuation of work previously performed by the Consultant, therefore, no other processes were used for procurement of these services.
4. The cost of this modification is based on material and labor, and was negotiated between the Consultant and the City, as documented by the Consultant's quotation letters, and verified by the Project Engineer.
CONTRACT AMOUNT:
Original contract amount $435,000.00
Modification No.1 $35,000.00
New contract amount $470,000.00
FISCAL IMPACT: The last authorization for expenditures for this project occurred July 25, 1994 for the original contract in the amount of $435,000.00.
CONTRACT COMPLIANCE NUMBER: 13-2653703
Title
To authorize the Director of Public Utilities to modify the contract with Malcolm Pirnie, Inc., for McKinley Avenue Quarry Improvements, for the Division of Water, and to authorize the expenditure of $35,000.00 from Waterworks Enlargement Voted 1991 Bonds Fund, to amend the 2002 C.I.B., and to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund. ($35,000.00)
Body
WHEREAS: Contract No. CT-15989 was authorized by Ordinance No. 1599-94, passed July 25, 1994, was executed November 14, 1994 and approved by the City Attorney on December 12, 1994, and
WHEREAS: It is necessary to modify Contract No. CT-15989 to provide for McKinley Avenue Quarry Improvements, and
WHEREAS: This modification provides for an increase of $35,000.00 to this contract, and
WHEREAS: It is necessary to authorize the Director of Public Utilities to modify Contract No. CT-15989, for McKinley Avenue Quarry Improvements, for the preservation of public health, peace, property and safety now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. The Director of Public Utilities be and is hereby authorized to modify Contract No. CT-15989 with Malcolm Pirnie, Inc. in the amount of $35,000.00, for McKinley Avenue Quarry Improvements, for the Division of Water, Department of Public Utilities, Contract No. 882, terms and conditions of which are on file in the office of the Division of Water.
Section 2. That for the purpose of paying the cost thereof, the expenditure of $35,000.00 is hereby authorized from the Waterworks Enlargement Voted 1991 Bonds Fund, Fund 606, Department of Public Utilities, Division of Water, Dept./Division No. 60-09, Object Level Three 6682, Project No. 690351, OCA Code 642900.
Section 3. The City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be made from a project account funded by monies from more than one source.
Section 4. The City Auditor is hereby authorized and directed to transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
FROM: 690006 Hoover Reservoir Erosion Control $35,000.00
OCA Code 642900
TO: 690351 McKinley Avenue Quarry Improvements $35,000.00
OCA Code 642900
Section 5. That Section 1, Public Utilities/Water 60-09 or Ordinance 1674-02 is hereby amended as follows:
PROJECT TOTAL
NUMBER PROJECT NAME BUDGET
690351 McKinley Avenue Quarry Improvements $145,709 *(1)*
690328 PAWP Operations Improvements $1,498,408 *(2)*
Section 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.
2002 Original Budget 2002 Amended Budget Comments
*(1)* $110,709 $145,709 Authority Increased
*(2)* $1,533,408 $1,498,408 Authority Reduced