Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to modify the contract with Stantec Consulting Services, Inc. for professional engineering services for the NPDES Stormwater Permit Wet Weather Monitoring Project for the Division of Sewerage and Drainage, Stormwater and Regulatory Management Section. The City's Stormwater NPDES permit requires the City to monitor discharges from its municipal separate storm sewer system (MS4) during wet weather events. The permit specifically requires the City to monitor wet weather discharges from three city outfalls once each quarter. Monitoring services performed under this project will allow the City to meet its permit obligations.
The Director of Public Utilities accepted proposals on May 25, 2012, two (2) proposals were received. The City's latest Stormwater NPDES permit, issued by Ohio EPA, became effective on May 1, 2012. The permit requires that storm water outfall monitoring tasks associated with this project be initiated six (6) months from the effective date of the permit and continue throughout the permit monitoring and reporting period (2013-2018). The Division entered into contract with Stantec Consulting Services, Inc. for the entire scope of services and associated project implementation for the entire 5-year permit term. The contract language allowed for the request of future additional budget appropriations for this contract through future contract modifications, based on funding availability, to cover the total overall cost of this project throughout the 2013-2018 contract period. The contract period for this modification is through March 12, 2015. All terms and conditions of the original agreement remain in full force and effect.
SUPPLIER: Stantec Consulting Services, Inc. 11-2167170 Expires December 21, 2013
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is $200,000.00. Total contract amount including this modification is $450,000.00.
2. Reason additional funds were not foreseen: The need for additional funding was known at the time of the initial contract, as this is an annual expenditure. This legislation is to encumber the funds budgeted for fiscal year 2013 for the Division of Sewerage and Drainage, Stormwater and Regulatory Management Section.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $200,000.00 is budgeted and needed for this purchase.
$218,890.95 was spent in 2012
$153,192.19 was spent in 2011
Title
To authorize the Director of Public Utilities to enter into a planned modification of the contract with Stantec Consulting Services, Inc. for professional engineering services for the NPDES Stormwater Permit Wet Weather Monitoring Project for the Division of Sewerage and Drainage, Stormwater and Regulatory Management Section, and to authorize the expenditure of $200,000.00 from the Storm Water System Operating Fund. ($200,000.00)
Body
WHEREAS, the City's latest Stormwater NPDES permit, issued by Ohio EPA, became effective on May 1, 2012. The permit requires that storm water outfall monitoring tasks associated with this project be initiated six (6) months from the effective date of the permit and continue throughout the permit monitoring and reporting period (2013-2018), and
WHEREAS, the Director of Public Utilities accepted proposals on May 25, 2012, two (2) proposals were received, and
WHEREAS, based on the evaluation of the proposals, the Division of Sewerage and Drainage, Stormwater and Regulatory Management Section selected the best proposal submitted by Stantec Consulting Services, Inc. for the entire scope of services and associated project implementation, and
WHEREAS, the results of this project will attempt to characterize the seasonal types and levels of chemical constituents that are discharged from the City's storm sewer system, and
WHEREAS, the contract language allows for contract modifications to provide additional funding in fiscal years 2013 and 2014, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to modify and increase the contract for professional engineering services, for the NPDES Stormwater Permit Wet Weather Monitoring Project, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase EL013908 with Stantec Consulting Services, Inc., to provide the necessary funding for the contract period through and including February 12, 2015. Total amount of additional funds needed for this contract modification No. 1 is ADD $200,000.00. Total contract amount including this modification is $450,000.00.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That the expenditure of $200,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Storm Water System Operating Fund, Fund 675, Department 60-15, to pay the cost of this contract as follows:
OCA: 675002
Object Level 1: 03
Object Level 03: 3339
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.