Explanation
BACKGROUND: For the option to purchase Basin Collector Parts for the Division of Power and Water for use in various water treatment plants located within the Columbus metropolitan area. The term of the proposed option contract will be through December 31, 2010 with the option to extend this contract for one (1) additional year. The Purchasing Office opened formal bids on December 4, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003112). Thirteen (13) Bids were solicited. Two (2) Bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Siemens Water Technologies Corp. CC#043063901 (expires 12/23/2010).
VC Chains Corporation CC#631216515 (expires 12/4/2010)
Total Estimated Annual Expenditure: $100,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Power and Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Basin Collector Parts with Siemens Water Technologies Corp. and VC Chains Corporation to authorize the appropriation and expenditure of two dollars to establish the contracts from the Mail, Print Services and UTC Fund, and to declare an emergency. ($2.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 4, 2008 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Division of Power and Water to perform various maintenance projects; and
WHEREAS, these Basin Collector Parts are necessary to allow the Division of Power and Water to safely maintain their operations, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Power and Water Division, in that it is immediately necessary to enter into a contract(s) for an option to purchase Basin Collector Parts , thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Basin Collector Parts for the term ending December 31, 2010 with the option to extend for one additional year in accordance with Solicitation No. SA003112 as follows:
Siemens Water Technologies: Items: 1,2,3,4,5,6,7,8,9,10,11,12,13,14,15,16,17,18,19,28,29,30,31,32,33,34,35,36,37,38,39,43,and 44 Amount: $1.00
V C Chains Corporation: Items: 45,46,47,48,49,50,51,and 52 Amount: $1.00
SECTION 2. That the appropriation and expenditure of $2.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.