Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with U.S. Utility Contractor Company, in the amount of $66,476.12; to encumber funds with the Department of Public Service, Design and Construction Division for inspection, testing and prevailing wage coordination services in the amount of $10,000.00; all in connection with the Street Lighting Improvements for the Agler Road area for the Division of Power and Water (Power).
Street Lighting Improvements for Agler Road consists of the installation of street lighting in the area South of Agler Road, between Clubhouse Drive and Brentnell Avenue. This installation will consist of the installation of overhead wood street lighting poles with 120 volt LED luminaires. Additions to the existing lighting on Agler Road will also be required using overhead wood poles and High Pressure Sodium (HPS) luminaires.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on June 27, 2012. Bids were received from: U.S. Utility Contractor Company - $66,476.12; Complete General - $77,020.90; and Jess Howard Electric - $78,376.44.
The lowest and best bid was from U.S. Utility Contractor Company in the amount of $66,476.12. Their Contract Compliance Number is 34-1606689 (expires 01/13/14, FBE). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
3. EMERGENCY DESIGNATION: This emergency designation is a result of neighborhood citizen complaints. The installation of these street lights will address safety concerns in this area.
4. FISCAL IMPACT A transfer of cash and amendment to the 2012 Capital Improvements Budget is needed to provide sufficient cash and authority for this expenditure.
Title
To authorize the Director of Public Utilities to execute a construction contract with U.S. Utility Contractor Company; to encumber funds to provide for payment of inspection and related services to the Department of Public Service, Design and Construction Division; to authorize the transfer of $76,476.12 within the Electric Permanent Improvement Fund; to authorize an amendment to the 2012 Capital Improvements Budget; to authorize the expenditures of $76,476.12 within the Electric Permanent Improvement Fund for Street Lighting Improvements for the Agler Road area for the Division of Power and Water (Power) and to declare an emergency. ($76,476.12)
Body
WHEREAS, three bids for Street Lighting Improvements for the Agler Road area were received and publicly opened in the offices of the Director of Public Utilities on June 27, 2012; and
WHEREAS, the lowest and best bid was from U.S. Utility Contractor Company in the amount of $66,476.12; and
WHEREAS, it is necessary to authorize the transfer of $76,476.12 within the Electric Permanent Improvement Fund for purposes of providing sufficient funding for the aforementioned project; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned project; and
WHEREAS, it is necessary to install street lights to address safety concerns identified by the neighborhood citizens; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Street Lighting Improvements for the Agler Road area for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for Street Lighting Improvements for the Agler Road area with the lowest and best bidder, U.S. Utility Contractor Company, 3115 East 17th Avenue, Columbus, Ohio 43219; in an amount not to exceed $66,476.12; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water (Power); and to obtain the necessary inspection, testing and prevailing wage coordination services from the Department of Public Service, Design and Construction Division in an amount not to exceed $10,000.00
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water (Power)
Fund Name: Electric Permanent Improvement Fund
Fund No.: 565
Dept./Div.: 60-07
OL3: 6625
Project No. | Project Name | OCA | Amount
565999-100000 | Unallocated Balance | 052043 | $76,476.12
SECTION 3. That the City Auditor be and is hereby authorized to transfer $76,476.12 within the Division of Power and Water (Power), Division No. 60-07, Electric Permanent Improvement Fund, Fund No. 565, Object Level One-06, Object Level Three-6625 as follows:
TRANSFER FROM:
Fund No. / Project No. | Project Name | OCA Code | Amount
565 / 565999-100000 / Unallocated Balance / 052043 / $76,476.12
TRANSFER TO:
Fund No. | Project No. | Project Name | OCA Code | Amount
565 / 670767-100000 / Agler Road Street Lighting / 565767 / $76,476.12
SECTION 4. That the 2012 Capital Improvement Budget is hereby amended as follows:
Division of Power and Water (Power), Division 60-07:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | Change
565 | 565999-100000 | Unallocated Balance | $83,764 | $7,477 | -$76,477
565 | 670767-100000 | Agler Road Street Lighting | $0 | $76,477 | +$76,477
SECTION 5. That for the purpose of paying the cost of the construction contract, the expenditure of $66,476.12, or as much as may be needed is hereby authorized for the Agler Road Street Lighting Project within the Electric Permanent Improvement Fund, Fund No. 565, Division 60-07, Project No. 670767-100000, Object Level Three 6625, OCA Code 565767.
SECTION 6. That for the purpose of paying the cost of the inspection, testing and prevailing wage coordination services, the expenditure of $10,000.00, or as much as may be needed is hereby authorized for the Agler Road Street Lighting Project within the Electric Permanent Improvement Fund, Fund No. 565, Division 60-07, Project No. 670767-100000, Object Level Three 6687, OCA Code 565767.
SECTION 7. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.