Explanation
Background:
This ordinance will enable the Director of Recreation and Parks to enter into a contract with Phoenix Theatre Circle for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2007.
The new contract allows Phoenix Theatre Circle to be paid up to but not more than $25,000 for producing the 2007 Davis Summer Theatre Camps, up to but not more than $5,000 for assistance/production of fall/winter programming, and up to but not more than $10,000 for administrative and development consultancy work. Previous Ordinance for $22,000.00 (0745-2006)
Revenue from the camp and class fees will be collected and will offset this contract expense.
Due to the unique skills, abilities and teaching experience necessary, the department is requesting the waiver of the bidding provisions of the Columbus City Codes to enter into a contract with the Phoenix Theatre Circle.
Emergency action is requested so contract can be processed, funding is in place for necessary expenditures, and camps and classes will not be delayed.
Fiscal Impact:
$40,000.00 is budgeted from the Recreation and Parks Operating Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into a contract with Phoenix Theatre Circle for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2007, to waive the necessary competitive bidding requirements of Chapter 329 of the Columbus City Codes, 1959, to authorize the expenditure of $40,000.00 from the Recreation and Parks Operating Fund, and to declare an emergency. ($40,000.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to waive the requirements of competitive bidding and contract with Phoenix Theatre Circle for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2007; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said agreement so that funding is in place for necessary expenditures and no camps or classes need to be delayed; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That this Council finds it in the best interest of the City of Columbus to waive requirements of competitive bidding for professional services for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2007, and does hereby waive provisions of Section 329.06(b) of the Columbus City Codes.
SECTION 2. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Phoenix Theatre Circle for the purpose of creating, producing, and staffing summer theatre camps and fall/winter classes for the Columbus Recreation and Parks Department's Davis Performing Arts Programming for Youth through 2007.
SECTION 3. That the expenditure of $40,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Operating Fund No. 285, Dept. 51-01, as follows, to pay the cost thereof:
OCA Code Object Level 3 Amount
511535 3336 $20,000
511535 3346 $10,000
516567 3336 $10,000
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.