Explanation
This legislation authorizes the Director of the Department of Public Utilities to modify existing contracts with Hickman Lawn Care, Inc. and The Davey Tree Expert Company for Invasive Plant Management.
The Department of Public Utilities, Division of Water advertised Invitation to Bid, SA005384. One Hundred Thirteen (113) vendors were solicited, seven (7) of which held M1A status, one (1) of which held MB1 status. The Director of Public Utilities received bids from two (2) vendors on April 30, 2014. After review of the information presented and having evaluated the bids the Division of Water recommended the award of the contract be made to Hickman Lawn Care, Inc. and The Davey Tree Expert Company.
The total maximum obligation of the City for services described in the original agreements is currently limited to $455,643.30. The contracts contain an extension clause for one (1) additional year subject to mutual agreement at the same pricing and escalator/de-escalator clause. The Department of Public Utilities, Division of Water requests authority to modify and extend the original contracts for one (1) additional year for a total of $150,000.00 for Hickman Lawn Care, Inc. and $50,000.00 for The Davey Tree Company, Inc.
SUPPLIER: Hickman Lawn Care, Inc., MAJ (31-1432478), expires October 17, 2015.
The Davey Tree Expert Company, MAJ (34-0176110), expires July 24, 2016
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification is to ADD $200,000.00 (Hickman Lawn Care, Inc. by $150,000.00 and The Davey Tree Expert Company by $50,000.00). The total combined contract amounts for Hickman Lawn Care, Inc. and The Davey Tree Expert Company including this modification is $655,643.30.
2. Reason additional funds were not foreseen: The need for additional funds was foreseen, an extension is provided for in the original contract.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: A total of $200,000.00 is budgeted and needed for this contract modification.
$165,667.25 was spent for similar services in 2014
$0.00 was spent for similar services in 2013
Title
To authorize the Director of Public Utilities to enter into a planned modification of Invasive Plant Management with Hickman Lawn Care, Inc. ($150,000.00) and The Davey Tree Expert Company ($50,000.00); to authorize the expenditure of $200,000.00 from the Water Operating Fund. ($200,000.00)
Body
WHEREAS, The Department of Public Utilities, Division of Water established contracts with Hickman Lawn Care, Inc. and The Davey Tree Expert Company Invasive Plant Management; and
WHEREAS, The Department of Public Utilities, Division of Water wishes to modify to increase and extend through December 16, 2016, EL015894 with Hickman Lawn Care, Inc. and EL015895 with The Davey Tree Expert Company for Invasive Plant Management; and
WHEREAS, these invasive plant management services are used by the Department of Public Utilities, Division of Water, for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify to increase and extend through December 16, 2016 contract EL015894 with Hickman Lawn Care, Inc. and EL015895 with The Davey Tree Expert Company for Invasive Plant Management.
SECTION 2. Total amount of Modification No. 1 is ADD $200,000.00 (Hickman Lawn Care, Inc. by $150,000.00 and The Davey Tree Expert Company by $50,000.00). The total combined contract amounts including this modification is $655,643.30 (Hickman Lawn Care, Inc. by $337,683.30 and The Davey Tree Expert Company by $317,960.00).
SECTION 3. That the expenditure of $200,000.00 or so much thereof as may be needed is authorized to pay the cost of this contract as follows:
Division of Water - 60-09
Fund: 600
OCA: 603001
Object Level 1: 03
Object Level 3: 3354
Amount: $150,000.00
Vendor: Hickman Lawn Care, Inc.
Division of Water - 60-09
Fund: 600
OCA: 603001
Object Level 1: 03
Object Level 3: 3354
Amount: $50,000.00
Vendor: The Davey Tree Expert Company
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.