Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with IBI Group, for professional engineering services for the Stephen Drive Area Water Line Improvements Project, in an amount up to $257,137.48, for Division of Water Contract No. 2055.
This project includes replacing or rehabilitating approximately 14,250 linear feet of 6-inch and 8-inch water lines within the project area, which is just east of Demorest Road between Briggs Road and Sullivant Avenue.
The project is located in the Hilltop area. The streets/roads include: N. Wheatland Avenue, Steele Avenue, Whitehead Road, Race Street, W. Mound Street, Mary Avenue, Stephen Drive W., Stephen Dr. S., S. Sylvan Ave., Nace Avenue, Holton Avenue, and S. Princeton Avenue.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to replace or rehabilitate the existing 6-inch and 8-inch water lines that have a high break frequency. Replacement of these water lines will improve water service, decrease burden on water maintenance operations, and reduce water loss. The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality and feasibility, 2. past performance, 3. environmentally preferable offeror, and 4. local workforce.
Requests for Proposals (RFP's) were received on June 5, 2015 from IBI Group, CT Consultants, and Stantec Consulting Services.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to IBI Group.
The Contract Compliance Number for IBI Group is 31-1442777 (expires 9/25/16, MAJ). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against IBI Group.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2015 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with IBI Group for professional engineering services for the Stephen Drive Area Water Line Improvements Project for the Division of Water; to authorize a transfer and expenditure up to $257,137.48 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2015 Capital Improvements Budget. ($257,137.48)
Body
WHEREAS, three technical proposals for professional engineering services for the Stephen Drive Area Water Line Improvements Project were received on June 5, 2015; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to IBI Group; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director to enter into a professional engineering services agreement for the Stephen Drive Area Water Line Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the Stephen Drive Area Water Line Improvements Project with IBI Group, 635 Brooksedge Boulevard, Westerville, Ohio 43081; for an expenditure up to $257,137.48; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $7,137.48 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690291-100000 (carryover) | PAWP Misc. Imp’s | 691291 | -$5,992.35
606 | 690331-100000 (carryover) | HCWP Lagoons 1 & 3 Sludge Rmvl. | 606331 | -$1,145.13
606 | 690236-100080 (carryover) | Stephen Dr. Area WL Imp’s | 663680 | +$7,137.48
*There is already $250,000 in Fund 606, Project No. 690236-100080 (New Funding), Stephen Dr. Area Water Line Improvements.
SECTION 3. That the 2015 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690291-100000 (carryover) | PAWP Misc. Imp’s | $0 | $5,993 | +$5,993
(establish authority to match cash)
606 | 690291-100000 (carryover) | PAWP Misc. Imp’s | $5,993 | $0 | -$5,993
606 | 690331-100000 (carryover) | HCWP Lagoons 1 & 3 Sludge Rmvl. | $0 | $1,628 | +$1,628
(establish authority to match cash + rounding)
606 | 690331-100000 (carryover) | HCWP Lagoons 1 & 3 Sludge Rmvl. | $1,628 | $482 | -$1,146
606 | 690236-100080 (carryover) | Stephen Dr. Area WL Imp’s | $0 | $7,139 | +$7,139
SECTION 4. That an expenditure up to $257,137.48 is hereby authorized for the Stephen Drive Area Water Line Improvements Project within Dept/Div. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Project No. 690236-100080, OCA 663680, Object Level Three 6677, as follows:
New Funding: $250,000.00
Carryover: $7,137.48
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.