Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the Arterial Street Rehabilitation - Parsons/Livingston Contract with EMH&T, in an amount up to $15,000.00.
Ordinance 0738-2010 authorized the assignment of a contract previously held by Nationwide Children's Hospital with Evans, Mechwhwart, Hambelton, and Tilton (EMH&T) for the Parsons/Livingston Avenue Improvement project to the City of Columbus. This ordinance authorizes a modification for additional work to be performed by the consultant.
Work performed to date as part of the contract consists of technical engineering, consultant services, and creation of record plan drawings. Work to be performed as part of the modification consists of additional engineering work during construction, consultant services, and additional funding for creation of record plan drawings.
It is necessary to utilize the services of this consultant for this modification because the consultant has provided professional services throughout the design and construction of the project and retains and understanding of the project that another consultant would not have without a substantial additional investment. It would not be cost-efficient to retain another consultant for this purpose at this stage of the project.
As part of this project 1.3 miles of 5 foot to 10 foot wide sidewalk are being added or reconstructed on the North and South side of Livingston Avenue, 0.5 miles of 7 to 8 foot wide sidewalk will be added or reconstructed on the East and West side of Parsons Avenue. 117 ADA ramps are being added or reconstructed also. There are 14 bus stops and transit routes within the limits of this project.
This project complies with the recommendation of the Pedestrian Thoroughfare Plan because bikelanes meet the recommendations of the Bicentennial Bikeway Master Plan. Pedestrian generators and destinations impacting the proposed project include the Ronald McDonald House, Livingston Ave Elementary School, CVS, Columbus Africentric Early College School, and Nationwide Children's Hospital.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Evans, Mechwhwart, Hambelton, and Tilton(EMH&T).
The original contract amount was $60,000 authorized by ordinance 0738-2010 (EL 010432)
This is the first modification to the contract.
The total contract including this modification is $75,000.
2. CONTRACT COMPLIANCE
EMH&T 's contract compliance number is 310685594 and expires 9/21/11.
3. EMERGENCY DESIGNATION
Emergency action is requested to provide funds necessary for the technical services during construction and record plans.
4. FISCAL IMPACT
The amount of this modification is $15,000.00. Funding for this modification is available within the Streets and Highways G.O. Bonds fund due to cancellation of encumbrances from completed projects.
Title
To authorize the Director of Public Service to execute a professional service contract modification with Evans, Mechwhwart, Hambelton, and Tilton (EMH&T) for the Arterial Street Rehabilitation - Parsons/Livingston contract; to authorize the expenditure of up to $15,000.00 from the Fed-State Highway Engineering Fund; and to declare an emergency. ($15,000.00)
Body
WHEREAS, ordinance 0738-2010 authorized the assignment of a contract previously held by Nationwide Children's Hospital with Evans, Mechwhwart, Hambelton, and Tilton (EMH&T) for the Arterial Street Rehabilitation - Parsons/Livingston Avenue Improvement project to the City of Columbus; and
WHEREAS, it is necessary to execute a professional engineering services contract modification for this contract to provide for additional services needed for the completion of the project; and
WHEREAS, additional work to be included in the modification consists of additional engineering work during construction, consultant services, and additional funding for creation of record plan drawings; and
WHEREAS, a satisfactory proposal has been received by EMH&T for this modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that the design services contract should be modified immediately in order to maintain the established project schedule, thereby preserving the public health, peace, prosperity, and welfare; now, therefore
BE IT ORDAINED BY THE CONCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a professional services contract modification for the Division of Design and Construction with Evans, Mechwhwart, Hambelton, and Tilton, 5500 New Albany Road, Columbus, OH, 43054, in an amount up to $15,000.00 for engineering services associated with the Arterial Street Rehabilitation - Parsons/Livingston contract.
SECTION 2. That for the purpose of paying the cost of this contract modification, the sum of up to $15,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Fed-State Highway Engineering Fund, No. 765 as follows:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598091-200000 / Parsons/Livingston / 06-6682 / 598091 / $15,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.