Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Brown & Caldwell Ohio, LLC, for professional engineering services for the Hap Cremean Water Plant (HCWP) Lime Slurry Disposal Line Condition Assessment Project, in an amount up to $1,336,013.71, under Division of Water Contract No. 2041.
This project consists of three phases. Phase One consists of the condition assessment of a 12-inch water distribution main using an in-line inspection tool (approximately 2,100 feet). The purpose of the condition assessment to identify any potential risks of the pipe's condition to address Ohio EPA concerns.
Phase 2, if authorized, consists of the condition assessment of a pilot section of the 12-inch lime slurry disposal line using two separate in-line inspection tools and comparing their results (approximately 8,900 feet). This phase also includes piloting a pipeline monitoring technology.
Phase 3 consists of the condition assessment using an in-line inspection tool of the remaining 16 miles of lime slurry disposal line from the end of Phase 2 to the McKinley Quarry.
Each phase is intended to build confidence in the capability of the in-line inspection technology before moving to the next phase. This legislation includes all work associated with Phase 1 and Phase 2. If the in-line inspection technology provides acceptable results, a future contract modification will authorize Phase 3.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The purpose of this project is to address the Ohio EPA's concerns over the condition of the lime slurry disposal line and the risks posed. A priority of this project is to identify and mitigate potential risks involved by assessing the condition of the lime slurry disposal line and providing the most detailed information available on the pipe condition.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: proposal quality, experience of team, project schedule, past performance, environmentally preferable offeror, and local workforce.
Requests for Proposals (RFP's) were received on July 12, 2013 from Brown & Caldwell Ohio, LLC and Dynotec, Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends that the contract be awarded to Brown & Caldwell Ohio, LLC.
The Contract Compliance Number for Brown & Caldwell Ohio, LLC is 94-1446346 (expires 3/18/16, MAJ). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Brown & Caldwell Ohio, LLC.
4. FUTURE CONTRACT MODIFICATION: This agreement could be modified for Phase 3 as mentioned above.
5. EMERGENCY DESIGNATION: The Division of Water made a commitment to address the Ohio EPA's concerns over the condition of the HCWP lime slurry disposal line as part of the HCWP NPDES Permit 41W00031*GD, Part 1, Schedule of Compliance. Emergency Legislation is being requested to allow the consultant team to expedite the assessment and to satisfy the commitment. Therefore the division is requesting the approval to process this legislation as an emergency measure.
6. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with Brown & Caldwell Ohio, LLC for professional engineering services for the Hap Cremean Water Plant Lime Slurry Disposal Line Condition Assessment Project; for the Division of Water; to authorize a transfer and expenditure up to $1,336,013.71 within the Water Works Enlargement Voted Bonds Fund; to amend the 2014 Capital Improvements Budget; and to declare an emergency. ($1,336,013.71)
Body
WHEREAS, two technical proposals for professional engineering services for the Hap Cremean Water Plant (HCWP) Lime Slurry Disposal Line Condition Assessment Project were received on July 12, 2013; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Brown & Caldwell Ohio, LLC; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to enter into a professional engineering services agreement for the HCWP Lime Slurry Disposal Line Condition Assessment Project to allow the consultant team to expedite the assessment and to satisfy the commitment in order to address the Ohio EPA's concerns over the condition of the lime slurry disposal line, for the immediate preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional engineering services agreement for the HCWP Lime Slurry Disposal Line Condition Assessment Project with Brown & Caldwell Ohio, LLC, 4700 Lakehurst Court, Suite 100, Columbus, Ohio 43016; for an expenditure up to $1,336,013.71; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $336,013.71 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6677, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100021 (carryover) | River South Phase 2 | 663121 | -$2,984.75
606 | 690236-100043 (carryover) | Cooke Rd. WL Imp's | 663143 | -$30,001.21
606 | 690335-100001 (carryover) | DRWP Olentangy River Intake | 663351 | -$303,027.75
606 | 690538-100001 (carryover) | HCWP Lime Slurry Disp. Line | 665381 | +$336,013.71
Note: there is already $1,000,000 in Project No. 690538-100001 (carryover).
SECTION 3. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690236-100021 (carryover) | River South Phase 2 | $2,985 | $0 | -$2,985
606 | 690236-100043 (carryover) | Cooke Rd. WL Imp's | $2,530,000 | $2,499,998 | -$30,002
606 | 690335-100001 (carryover) | DRWP Olentangy River Intake | $500,000 | $196,972 | -$303,028
606 | 690538-100001 (carryover) | HCWP Lime Slurry Disp. Line | $1,000,000 | $1,336,015 | +$336,015
SECTION 4. That an expenditure up to $1,336,013.71 is hereby authorized for the HCWP Lime Slurry Disposal Line Condition Assessment Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690538-100001 (carryover), OCA Code 665381, Object Level Three 6677.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.