Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contracts with CHA Consulting, Inc. in the amount of up to $400,000.00 for the Roadway - Leonard Avenue Improvements under RR Bridge project.
The intent of this project is to provide the City of Columbus, Department of Public Service, professional engineering services for the design of roadway, pedestrian, drainage, and lighting improvements under the Leonard Avenue railroad bridge between the intersections of 5th at Leonard Avenue and 5th at Leonard Avenue/Woodland Avenue. Design will advance the concept for improvements that concluded from the preliminary investigations previously completed.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Leonard Avenue Improvements under RR Bridge contract. The project was formally advertised on the Vendor Services and Bonfire web sites from August 9, 2023, to September 6, 2023. The city received one (1) response. The proposal was deemed responsive and was fully evaluated when the Evaluation Committee met on September 11, 2023. The responding firm was:
Company Name City/State Majority/ODI Certification
CHA Consulting, Inc. Columbus, OH MAJ
CHA Consulting, Inc. received the highest score by the evaluation committee and will be awarded the Roadway - Leonard Avenue Improvements under RR Bridge contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CHA Consulting, Inc.
CHA Consulting, Inc.’s certification was in good standing at the time the bid was awarded.
As part of their bid CHA Consulting, Inc. has proposed the following 2 subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
2LMN Columbus, Ohio MBE
Surveying and Mapping, LLC Westerville, Ohio MAJ
2. CONTRACT COMPLIANCE
CHA Consulting, Inc.’s contract compliance number is CC000802 and expires 03/08/2025.
3. FISCAL IMPACT
Funding for this contract is available and appropriated within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2023 Capital Improvement Budget and a transfer of cash and appropriation is required to establish sufficient budget authority for the project.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
Title
To amend the 2023 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with CHA Consulting, Inc. for the Roadway - Leonard Avenue Improvements under RR Bridge project; to authorize the expenditure of up to $400,000.00 from the Streets and Highways Bond Fund to pay for this project. ($400,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for engineering services for the design of roadway, pedestrian, drainage, and lighting improvements under the Leonard Ave railroad bridge between the intersections of 5th at Leonard and 5th at Leonard/Woodland; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Leonard Avenue Improvements under RR Bridge project; and
WHEREAS, CHA Consulting, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with CHA Consulting, Inc. for the provision of professional engineering consulting services described above in the amount of up to $400,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2023 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for Council to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with an anticipated City of Columbus MBE/WBE Program goal of 15% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by ordinance 1711-2023 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P540007-100060 / TSI - Columbus Traffic Signal System Ph F (Voted Carryover) / $1,024,999.00 / ($400,000.00) / $624,999.00
7704 / P530161-100221 / Roadway - Leonard Ave. Improvements under RR Bridge (Voted Carryover) / $0.00 / $400,000.00 / $400,000.00
SECTION 2. That the transfer of $400,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5913 (Traffic Management), Project P540007-100060 (TSI - Columbus Traffic Signal System Ph F), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530161-100221 (Roadway - Leonard Ave. Improvements under RR Bridge), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with CHA Consulting, Inc. at 471 East Broad Street, Suite 2010, Columbus, OH 43215, for the Roadway - Leonard Avenue Improvements under RR Bridge project in an amount up to $400,000.00.
SECTION 4. That the expenditure of $400,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530161-100221 (Roadway - Leonard Ave. Improvements under RR Bridge), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.