Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to modify the existing contract with Dell Marketing LP for the support, hosting of the monthly Azure usage; to authorize the expenditure of up to $3,000.00, from the Municipal Court Clerk’s Computer Fund.
The Municipal Court Clerk is in the process of migrating the existing phone system to Microsoft Teams Voice. This legislation allows the Municipal Court Clerk to utilize the existing Azure licensing for monthly cloud storage of recorded phone data. To store recorded phone calls from Microsoft Teams Voice, cloud storage is required. This cloud storage is billed at a rate set by Microsoft. This legislation authorized blanket funds for these rates to be paid monthly.
|
Cloud Services |
$0.1170 |
per hour |
|
App Service |
$0.1000 |
per hour |
|
Azure SQL Database |
$0.0202 |
per hour |
|
Storage Accounts |
$21.0000 |
per month |
|
Write Operations |
$0.0720 |
per 10K Operations |
|
Read Operations |
$0.0060 |
per 10K Operations |
|
IR Read Operations |
$0.0060 |
per 10K Operations |
|
IR Write Operations |
$0.0720 |
per 100 Operations |
|
Key Vault Operations |
$0.0300 |
per 10K Operations |
|
KV Advanced Operations |
$0.1500 |
per 10K Operations |
|
KV Cert Renewal |
$3.0000 |
per renewal |
|
KV Hardware Security |
$1.0000 |
per key |
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
1. Amount of additional funds: The total amount needed for the modification is $3,000.00. Dell Marketing LP provided rates for the services.
2. Reason additional funds were not foreseen: The pricing rate was not established at the time because the Municipal Court Clerk’s Office was not ready to consume Azure resources until after entering into PO476416.
3. Reason other procurement processes were not used: The vendor has a State Term Schedule (STS), STS #0A1252-01, that was approved by the City of Columbus Department of Finance. The State Term Contract is determined to be the most cost-effective method for the support, hosting of the monthly Azure usage.
4. How was cost determined: The modification is based upon rates established in the existing contract set by Microsoft.
Contracts:
Ordinance 2667-2024; $62,228.11; PO476416
Ordinance 0770-2025; $3,000.00
Contract Compliance: The vendor number is 010030 and expires 10/12/2025.
Contract Compliance Number: 74-2616805
Dell Marketing LP
Expiration Date: 10/12/2025
Vendor Number: 010030
Emergency Designation:
Emergency legislation is requested to authorize the use of Microsoft Azure cloud services for the daily operations of the Municipal Court Clerk.
Fiscal Impact: Funds totaling $3,000.00 are available in the Municipal Court Clerk’s Computer Fund.
Title
To authorize the Director of the Department of Finance and Management on behalf of the Franklin County Municipal Court, Clerk of Court to modify the existing contract with Dell Marketing LP for the support, hosting of the monthly Azure usage; to waive the competitive bidding provisions of Columbus City code; to authorize the expenditure of $3,000.00 from the Municipal Court Clerk’s Computer Fund; and to declare an emergency. ($3,000.00)
Body
WHEREAS, it is necessary for the Director of the Department of Finance and Management, on behalf of the Municipal Court Clerk to modify the contract with Dell Marketing LP to continue yearly maintenance, hosting (including monthly Azure usage), for 2025 operations; and
WHEREAS, it is necessary to authorize the expenditure of up to $3,000.00; and
WHEREAS, it is in the best interests of the City to waive the competitive bidding provisions of the Columbus City Codes, and
WHEREAS, an emergency exists in the usual and daily operation of the Municipal Court Clerk, in that it is immediately necessary to authorize Director of the Department of Finance and Management on behalf of the Municipal Court Clerk to modify the purchase order contract with Dell Marketing LP for yearly licensing, maintenance, hosting (including monthly Azure usage) to avoid a disruption in the daily operations of the Municipal Court Clerk, all for the preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management on behalf of the Municipal Court Clerk is hereby authorized to modify the existing purchase order contract with Dell Marketing LP for yearly licensing, maintenance, hosting (including monthly Azure usage) in the amount of $3,000.00.
SECTION 2. That this Council finds that it is in the City's best interest to waive the competitive bidding provisions of the City Code to enter into this contract.
SECTION 3. That the sum of $3,000.00 is hereby authorized to be expended from Fund 2227 (computer fund), Subfund 222702, Department/ Division 2601 (Municipal Court Clerk), Object Class - 03 (contractual services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby authorized for expenditure and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.