Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology, and the Director of the Department of Public Safety, Division of Police, to enter into and modify a contract for maintenance and support of the Coplogic Desk Officer Reporting System from LexisNexis Risk Solutions FL Inc. at a cost of $8,168.04 for the coverage term period from July 1, 2016 through June 30, 2017. The contract is being modified so that the Department of Technology can manage the maintenance agreement of the Coplogic Desk Officer Reporting System on behalf of the Division of Police. This system allows citizens to file police reports with the Division of Police over the Internet. The system was originally procured under authority of ordinance# 1249-2007 passed August 2, 2007 FL003884 ($27,000.00), and maintenance and support was most recently renewed in 2015 through purchase order ED053598 ($7,563.00).
The Coplogic Desk Officer Reporting System is a proprietary system from LexisNexis Risk Solutions. As such, the City must purchase annual support and maintenance from LexisNexis Risk Solutions. This ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Chapter 329.
CONTRACT COMPLIANCE:
Vendor Name: LexisNexis Risk Solutions FL Inc. CC#: 41-1815880 Expiration Date: 3/28/18
(DAX Vendor Account #: 007871)
FISCAL IMPACT:
In 2015, $7,563.00 (was expended via ED053598) for software maintenance and support services of the Coplogic Desk Officer Reporting System. This year, the cost is $8,168.04 for software maintenance and support services. Funds are budgeted and available within the Department of Technology, Information Services Operating Fund.
Title
To authorize the Director of the Department of Technology and the Director of the Department of Public Safety to enter into and modify a contract for maintenance and support of the Coplogic Desk Officer Reporting System from LexisNexis Risk Solutions in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $8,168.04 from the Department of Technology, Information Services Operating Fund. ($8,168.04)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology, and the Director of the Department of Public Safety, Division of Police, to enter into and modify a contract for maintenance and support of the Coplogic Desk Officer Reporting System from LexisNexis Risk Solutions at a cost of $8,168.04 for the coverage term period from July 1, 2016 through June 30, 2017; and
WHEREAS, this system allows citizens to file police reports with the Division of Police over the Internet. The system was originally procured under authority of ordinance# 1249-2007 passed August 2, 2007 (FL003884); maintenance and support was most recently renewed in 2015 through purchase order ED053598; and
WHEREAS, the Coplogic Desk Officer Reporting System is a proprietary system from LexisNexis Rick Solutions so this ordinance is being submitted in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, it is necessary to authorize the Directors of the Department of Technology and the Department of Public Safety to enter into a contract for software support and maintenance services of the Coplogic Desk Officer Reporting System, for the immediate preservation of the public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Directors of the Department of Technology and the Department of Public Safety be and are hereby authorized to enter into and modify a contract for maintenance and support of the Coplogic Desk Officer Reporting System from LexisNexis Risk Solutions. The coverage term period from July 1, 2016 through June 30, 2017, at a cost of $8,168.04.
SECTION 2. That the expenditure of $8,168.04 or so much thereof as may be needed is hereby authorized to expend from: (see attachment 0988-2016 EXP):
Dept: 47| Div: 47-01| Obj Class: 03 | Main Account: 63946 | Fund: 5100 | Sub-fund: 510001 | Program CW001 | Section 3: 470104| Section 4: IS01|Section 5:IT1215{Police Division} Optional Field: IT00031 | Amount $8,168.04 |{Software maintenance and support}
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That said contract shall be awarded in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.