Explanation
1. BACKGROUND:
This legislation will authorize the Director of Public Utilities to apply for, and if awarded, accept and enter into a Cooperative Boating Facility Grant Agreement through the Ohio Department of Natural Resources Division of Watercraft. The total amount of the project cost is $410,245.00. The grant amount is $357,930.00 and the match amount provided by the Department of Public Utilities is $52,315.00. The match will be paid for via transfer from the Water Works Enlargement Voted Bonds Fund into the Water Grants Fund.
The Cooperative Boating Facility Grant is administered by the Ohio Department of Natural Resources Division of Watercraft. This grant application is for improvements to the Twin Bridges Boat Launch Area of Hoover Reservoir. The proposed improvements include the development of a parking area with stormwater management infrastructure, shoreline protection, a boat launch and related activities to not only provide safer access to the water but to protect the shoreline and to lessen the impact of Stormwater runoff on the quality of the City's raw water source.
The Twin Bridges Access and Boat Launch Area consists of a large gravel and dirt parking area that is steeply sloped toward the water. All runoff from this site and the adjacent roadway goes directly into the drinking water reservoir. The current boat launch consists of gravel deposits collected over the years. There is no protection of the shoreline and erosion is a widespread problem. With no clear flow of traffic this popular area is prone to safety concerns. This project will install paved parking that not only allows for proper traffic flow and safety improvements, but also increases the number of ADA and regular parking spaces. The inclusion of pervious concrete parking spaces and bioretension areas within and adjacent to the paved parking lot will capture stormwater runoff and lessen stormwater impact to the quality of our raw water sources. The shoreline protection will not only remedy the effects of the erosion but also provide a safer launch access point.
2. EMERGENCY:
The grant application deadline is April 1, 2014 and the Department of Public Utilities is requesting City Council to deem this legislation an emergency measure to allow the Director to submit the application by the deadline and enter into the grant agreement as soon as possible upon award of the grant to expedite the project to take advantage of the construction season.
3. FISCAL IMPACT:
A grant match amount of $52,315.00 will be paid by the Department of Public Utilities should the Department be awarded and accept the grant. The $52,315.00 in match amount will come via transfer from the Water Works Enlargement Voted Bonds Fund into the Water Grants Fund. This Ordinance also requests the authority for the City Auditor to appropriate the proceeds of said grant for purposes of funding this project work.
Title
To authorize and direct the Director of Public Utilities to apply for, accept, and enter into a Cooperative Boating Facility Grant Agreement through the Ohio Department of Natural Resources Division of Watercraft; to authorize the appropriation of $357,930.00 within the Water Grants Fund; to authorize the appropriation and transfer of $52,315.00 within the Water Works Enlargement Voted Bonds Fund to provide the grant match; to accept the grant and to authorize the appropriation and expenditure in the amount of $410,245.00; and to declare an emergency ($410,245.00)
Body
WHEREAS, the Ohio Department of Natural Resources Division of Watercraft has solicited applications for a grant in accordance with the Cooperative Boating Facility Grant Program; and
WHEREAS, it is necessary to apply for and, if awarded, accept said grant, to appropriate and expend the funds; and
WHEREAS, the Director of Public Utilities is required to be authorized by Council to apply for and enter into the grant agreement; to accept the grant money; and appropriate the funds necessary for the grant match; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to apply for the grant and enter into the grant agreement, in an emergency manner in order to meet the application deadline and expedite the project contract so the terms and conditions of the grant agreement are accomplished for the immediate preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities, be and hereby is, authorized and directed to apply for and enter into a grant agreement with the Ohio Department of Natural Resources Division of Watercraft through the Cooperative Boating Facility Grant Program; and to accept a grant in the amount of $357,930.00 from the Cooperative Boating Facility Grant; and to transfer $52,315.00 from the Water Works Enlargement Voted Bonds Fund into the Water Grants Fund for the match amount.
SECTION 2. That the Department of Public Utilities has committed to administer the grant through grant coordination, grant reporting, grant fund pay requests, and contract administration services.
SECTION 3. That from the unappropriated monies in the Water Grants Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014, the sum of $410,245.00 shall be appropriated, effective upon receipt of the executed grant agreement, to the Department of Public Utilities, Department/Division 60-09, as follows:
Fund Type: Grant | Grant Title: Cooperative Boating Facility Grant | Fund Name: Water Grants Fund | Fund No: 620 | Grant No: to be assigned by City Auditor | OCA Code: to be assigned by City Auditor | Object Level 3: 6602 | Amount: $410,245.00.
SECTION 4. That the Director of Public Utilities, be and hereby is, authorized and directed to transfer $52,315.00 from the Water Works Enlargement Voted Bonds Fund to the Water Grant Fund for the purpose of meeting the grant match requirement for the Cooperative Boating Facility Grant awarded to the Department of Public Utilities for the Twin Bridges Access and Boat Launch Area Improvements Project.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer the appropriation of $52,315.00 within the Water Works Enlargement Voted Bonds Fund as follows:
FROM:
Dept/Div No. | Fund No. | Fund Name | Project No. | OCA Code | OL3 | Change
Department/Division: 60-09 | Fund No: 606 | Fund Name: Water Works Enlargement Voted Bonds Fund | Project No: 690411-100000 (carryover) | OCA Code: 606411 | Object Level 1: 06 | Object Level 3: 6602 | Amount: -$52,315
TO:
Dept/Div No. | Fund No. | Fund Name | Grant Title | Grant No. | OCA Code | OL3 | Change
Department/Division: 60-09 | Fund No: 606 | Fund Name: Water Works Enlargement Voted Bonds Fund | Project No: 690411-100000 (carryover) | OCA Code: 606411 | Object Level 1: 10 | Object Level 3: 5501 | Amount: +$52,315
SECTION 6. That the City Auditor is hereby authorized and directed to transfer cash in the amount of $52,315.00 from the Water Works Enlargement Voted Bonds Fund to the Water Grant Fund as follows:
FROM:
Dept/Div No. | Fund No. | Fund Name | Project No. | OCA Code | OL3 | Change
Department/Division: 60-09 | Fund No: 606 | Fund Name: Water Works Enlargement Voted Bonds Fund | Project No: 690411-100000 (carryover) | OCA Code: 606411 | Object Level 1: 10 | Object Level 3: 5501 | Amount: -$52,315
TO:
Dept/Div No. | Fund No. | Fund Name | Grant Title | Grant No. | OCA Code | OL3 | Change
Department/Division: 60-09 | Fund No: 620 | Fund Name: Water Grants Fund | Grant Title: Cooperative Boating Facility Grant | Grant No: to be assigned by City Auditor | OCA Code: to be assigned by City Auditor | Object Level 1: 80 | Object Level 3: 0886 | +$52,315
SECTION 7. That for the purpose of paying the cost of the aforementioned grant project contract, the expenditure of $410,245.00 is hereby authorized within the Department/Division: 60-09 | Fund Name: Water Grants Fund | Fund No: 620 | Grant Title: Cooperative Boating Facility Grant | Grant No: to be assigned by City Auditor | OCA Code: to be assigned by City Auditor | Object Level 3: 6602 | Amount: $410,245.00
SECTION 8. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 10. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 12. That at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.