Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with PRIME AE Group, Inc., in the amount of up to $400,000.00 for the Roadway, Bikeway, and Pedestrian Improvements - General Engineering (2014) project.
The Department of Public Service initiated a procurement effort that will result in the award and execution of multiple general engineering contracts, whereby each contract will include engineering services for roadway, bikeway, and pedestrian projects. The intent of this project is to provide the Department of Public Service with continuing, contractual access to additional resources including professional engineering and surveying services and technical expertise necessary for the Department to complete its Capital Budget commitments.
The Department of Public Service, Office of Support Services, solicited proposals for the Roadway, Bikeway, and Pedestrian Improvements - General Engineering (2014) project. Public Service formally advertised the project on the Vendor Services web site from August 28, 2014, to September 18, 2014. The city received seventeen (17) responses. The Evaluation Committee met on September 29, 2014, and September 30, 2014 and found that sixteen of the proposals were responsive and evaluated by the committee. The responsive firms were:
Company Name City/State Majority/MBE/FBE/ASN /PHC
ADR & Associates, Ltd. Columbus, OH MAJ
Korda/Nemeth Engineering Inc. Columbus, OH MAJ
Dynotec, Inc. Columbus, OH MBE
PRIME AE Group, Inc. Columbus, OH ASN
Stone Environmental Engineering & Westerville, OH MAJ
Science Inc.
Parsons Transportation Group Columbus, OH MAJ
Columbus Engineering Consultants Columbus, OH ASN
CHA Consulting, Inc. Columbus, OH MAJ
American Structurepoint, Inc.
M-E/IBI Group Westerville, OH MAJ
Crawford, Murphy & Tilly, Inc. Columbus, OH MAJ
TranSystems Corporation of Ohio Columbus, OH PHC
Stantec Consulting Services Inc. Columbus, OH MAJ
Strand Associates Inc. Columbus, OH MAJ
Michael Baker Jr., Inc. Upper Arlington, OH MAJ
Resource International, Inc. Columbus, OH MAJ
PRIME AE Group, which tied with TranSystems for the second highest score conferred by the evaluation committee, will receive one of three contracts related to the Roadway, Bikeway, and Pedestrian Improvements - General Engineering (2014) project.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group.
2. CONTRACT COMPLIANCE
The contract compliance number for PRIME AE Group is 26-0546656 and expires 2/5/16.
3. FISCAL IMPACT
Funds in the amount of $400,000.00 are available for this project within the Streets and Highways Bonds Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
Immediate authorization of the contract and emergency designation are both necessary so as to provide necessary funding for engineering and design services and to prevent delays in the Department of Public Service's Capital Improvement Program.
Title
To authorize the Director of Public Service to enter into contract with PRIME AE Group, Inc. for engineering, technical, and surveying services in connection with the Roadway, Bikeway, and Pedestrian Improvements - General Engineering (2014) project; to authorize the expenditure of up to $400,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($400,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service contract to provide for engineering and design services for improvements for the Roadway, Bikeway, and Pedestrian Improvements - General Engineering (2014) project; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with PRIME AE Group for the provision of engineering and design services related to the Roadway, Bikeway, and Pedestrian Improvements - General Engineering (2014) project in the amount of up to $400,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with PRIME AE Group, Inc. for the Roadway, Bikeway, and Pedestrian Improvements - General Engineering (2014) project for engineering and design services in an amount of up to $400,000.00.
SECTION 2. That for the purpose of paying the cost of this contract the sum of up to $400,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bonds Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100033 / Bikeway Development - Bikeway General Engineering Design / 06-6682 / 750233 / $140,000.00
704 / 590105-100084 / Pedestrian Safety Improvement - Sidewalk Program Design / 06-6682 / 741584 / $160,000.00
704 / 530161-100000 / Roadway Improvements / 06-6682 / 590046 / $100,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.