Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Brown and Caldwell Ohio, LLC, for Preliminary Design Services for the SWWTP Chemically Enhanced Primary Treatment (CEPT) project, Preliminary Treatment. This project is one of three projects to provide the Chemically Enhanced Primary Treatment (CEPT) project at the Southerly Wastewater Treatment Plant (SWWTP), as approved by the Ohio EPA. The CEPT facilities provide additional plant capacity to treat wet weather flows in excess of 330 MGD.
This project will focus on upgrades and modifications to the Headworks Facility, Solids Handling Facilities, and Plant Control System. This is a contract for professional engineering design services and services during construction (Design Professional, or "DP" services). The initial phase of this contract will consist of Preliminary Design Services for the SWWTP CEPT, Preliminary Treatment.
2. Project Timeline: Detailed Design services will be performed in 2015 when the Preliminary Design Phase has been completed. It is anticipated a future contract modification will be requested for this work. Engineering Services During Construction will be performed in 2017 when the proposed improvements are constructed.
The actual emplacement of the work will be by construction contract. This engineering contract provides detailed design and bidding assistance, along with construction-phase engineering, start-up and commissioning assistance, and record documentation preparation. Construction Management services are being performed by others.
3. Procurement: The Division advertised for request for proposals (RFP) on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage opened the responding proposals on November 8, 2013 from the following companies:
Name | C.C. No. /Exp. Date City/State Status
Brown and Caldwell LLC 94-1446346 | 03/18/2016 Columbus, Ohio MAJ
URS 34-0939859 | 07/02/2015 Columbus, Ohio MAJ
Two companies submitted proposals. These proposals were reviewed and ranked utilizing an evaluation committee and evaluation process. After careful consideration, the committee recommended that Brown and Caldwell be awarded the engineering agreement for the SWWTP CEPT Preliminary Treatment project.
4. Contract Compliance No.: 94-1446346 | (MAJ) | (Expires 03/18/2016)
5. Emergency Designation: Emergency designation is not requested.
6. Economic / Environmental Impact: This project will capture and treat wet weather flows in excess of the current plant capacity. Without this improvement, these wastewater flows would be conveyed, untreated, to the river. The addition of this treatment will remove solids from and disinfect the wastewater, which will provide protection of and benefit to the receiving waters.
Public informational meetings are not anticipated for this project, all proposed work should be within the boundaries of the wastewater treatment facility. Regulatory agencies will be notified of the proposed work as appropriate. Accurate estimates of cost for all steps of the engineering services, and project construction, are difficult to produce this early in the project due to the many possible alternatives for facility improvements that will be considered. Following is an estimate of costs for the contract:
Original Contract: $ 1,583,073.00
Estimated Future Modification No. 1 (Budgeted 2015): $ 900,000.00
Estimated Future Modification No. 2 (Budgeted 2017): $ 756,000.00
CURRENT PROPOSED TOTAL: $ 3,239,073.00
7. FISCAL IMPACT: This ordinance authorizes the Director of Public Utilities to transfer within and expend $1,219,605.60 from the Sanitary Sewer General Obligation Bond Fund, $159,846.19 from the Sanitary Sewer Revenue Bond Fund, $48,108.59 from the Sanitary Sewer Build America Bond Fund, $5,826.44 from the Sanitary Sewer Super Build America Bond Fund, and $149,686.18 from the Sanitary Sewer Permanent Improvement Bond Fund, and to amend the 2014 Capital Improvements Budget to establish sufficient budget authority for this expenditure for the Division of Sewerage and Drainage.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Brown and Caldwell Ohio, LLC, for Preliminary Design Services for the Southerly Wastewater Treatment Plant Chemically Enhanced Primary Treatment - Preliminary Treatment Project; to transfer within and expend a total of $1,583,073.00 in funds from the Sanitary Sewer General Obligation Bond Fund, the Sanitary Sewer Revenue Bond Fund, the Sanitary Sewer Build America Bond Fund, the Sanitary Super Build America Bond Fund, and the Sanitary Sewer Permanent Improvement Bond Fund, and to amend the 2014 Capital Improvements Budget to establish sufficient budget authority for this expenditure for the Division of Sewerage and Drainage. ($1,583,073.00)
Body
WHEREAS, the Department of Public Utilities advertised for an RFP for the Preliminary Design Services for the SWWTP Chemically Enhanced Primary Treatment (CEPT) project, Preliminary Treatment; and
WHEREAS, this project is one of three projects to provide the Chemically Enhanced Primary Treatment (CEPT) project at the Southerly Wastewater Treatment Plant (SWWTP), as approved by the Ohio EPA; and
WHEREAS, the CEPT facilities improvements will provide an additional plant capacity to treat wet weather flows in excess of 330 MGD; and
WHEREAS, the Division of Sewerage and Drainage received two proposals which were reviewed and determined to meet and/or exceed the minimum qualifications; and
WHEREAS, it is necessary to transfer within and expend up to $1,583,073.00 for the SWWTP Chemically Enhanced Primary Treatment (CEPT) project from the Sanitary Sewer General Obligation Fund, the Sanitary Sewer Revenue Bond Fund, the Sanitary Sewer Build America Bond Fund, the Sanitary Super Build America Bond Fund, and the Sanitary Sewer Permanent Improvement Bond Fund; and
WHEREAS, it is necessary to amend the 2014 Capital Improvements Budget for purposes of creating and providing sufficient budget authority for the aforementioned expenditure; and
WHEREAS, the Department of Public Utilities Division of Sewerage and Drainage is requesting that this Council authorize the Director of Public Utilities to enter into an engineering agreement with Brown and Caldwell Ohio, LLC, for Preliminary Design Services for the SWWTP Chemically Enhanced Primary Treatment (CEPT) project, at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to to enter a professional engineering services agreement with Brown and Caldwell Ohio, LLC, 4700 Lakehurst Court, Suite 100, Columbus, OH 43016 for Preliminary Treatment portion of the SWWTP Chemically Enhanced Primary Treatment (CEPT) project in accordance with the terms and conditions as shown in the proposal on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following:
A. Division: Sewerage and Drainage
Dept. /Div. No.: 60-05
Fund No.: 668
Fund Name: Sanitary B.A.B.s. Fund
OL3: 6676
Fund No. | Project No. | Project Name | OCA | Amount
668 | 668999-100000 | Unallocated Balance Fund 668 | 668999 | $11,515.54
B. Division: Sewerage and Drainage
Dept. /Div. No.: 60-05
Fund No.: 669
Fund Name: Sanitary Recovery Zone Fund
OL3: 6676
Fund No. | Project No. | Project Name | OCA | Amount
669 | 669999-100000 | Unallocated Balance Fund 669 | 669999 | $5,826.44
C. Division: Sewerage and Drainage
Dept. /Div. No.: 60-05
Fund No.: 671
Fund Name: Sanitary Permanent Recovery Zone Fund
OL3: 6676
Fund No. | Project No. | Project Name | OCA | Amount
671 | 671999-100000 | Unallocated Balance Fund 671 | 999671 | $116,976.55
671 | 650773-100000 | Grandview Yard - 3rd Ave Improvements | 671773 | $32,709.63
SECTION 3. That the City Auditor is hereby authorized to transfer $1,583,073.00 within the Department of Public Utilities, Division of Sewerage and Drainage | Dept. /Div. No. 60-05 | Obj Lvl Three: 6676 as follows:
From:
Project No. | Project Name | OCA Code | Change
See the attached Cash Transfer Sheet
To:
Fund No. | Project No. | Project Name | OCA Code | Change
664 | 650367-100002 | SWWTP CEPT Primary Treatment - Preliminary | 643672 | +$1,219,605.60
665 | 650367-100002 | SWWTP CEPT Primary Treatment - Preliminary | 653672 |+$159,846.19
668 | 650367-100002 | SWWTP CEPT Primary Treatment - Preliminary | 683672 | +$48,108.59
669 | 650367-100002 | SWWTP CEPT Primary Treatment - Preliminary | 693672 | +$5,826.44
671 | 650367-100002 | SWWTP CEPT Primary Treatment - Preliminary | 673672 | +$149,686.18
SECTION 4. That the Director of Public Utilities be and hereby is authorized to expend up to $1,583,073.00 from the Sanitary Sewer General Obligation Bond Fund, the Sanitary Sewer Revenue Bond Fund, the Sanitary Sewer Build America Bond Fund, the Sanitary Sewer Super Build America Bond Fund, and the Sanitary Sewer Permanent Improvement Bond Fund | Div. 60-05 | Obj Lvl 3 6676 in the following manner:
Project No. | Project Name | OCA Code | Obj Lvl 3 | Amount ($)
664 | 650367-100002 | SWWTP CEPT Primary Treatment - Preliminary | 643672| +$1,219,605.60
665 | 650367-100002 | SWWTP CEPT Primary Treatment - Preliminary | 653672 |+$159,846.19
668 | 650367-100002 | SWWTP CEPT Primary Treatment - Preliminary | 683672 | +$48,108.59
669 | 650367-100002 | SWWTP CEPT Primary Treatment - Preliminary | 693672 | +$5,826.44
671 | 650367-100002 | SWWTP CEPT Primary Treatment - Preliminary | 673672 | +$149,686.18
SECTION 5. That the 2014 Capital Improvements Budget is hereby amended as follows:
(See attachment for Amendments to 2014 Capital Improvements Budget 650367-100002)
SECTION 6. That said company, Brown and Caldwell Ohio, LLC shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.