Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a professional engineering services contract with R. D. Zande & Associates, Inc. This contract will provide for the preparation of construction plans and specifications for the Deland/Zeller Area Sanitary Improvements Project and the Upper Adena Brook Area Sanitary Improvements Project. These projects were recommended as a result of a detailed preliminary engineering study performed to investigate infiltration and inflow problems in the Clintonville Area. The study identified infrastructure deficiencies and residential complaints within the Clintonville community.
B. Procurement Information: The basis for selection of the chosen professional engineering services firm: The Division advertised Request for Statement of Qualifications (RFSQ's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.13 of Columbus City Codes. Three firms were short-listed and were requested to submit technical proposals for this project.
These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The Division of Sewerage and Drainage received technical proposals on March 17, 2003 from R. D. Zande and Associates, Inc., DLZ-Ohio, Inc., and Burgess & Niple, Ltd.
The committee ranked the proposals on quality, feasibility and cost. After careful consideration, the committee recommended that R. D. Zande & Associates, Inc., be selected to provide the engineering services for these projects, for which the Director of Public Utilities has concurred.
2. FISCAL IMPACT
This ordinance requests the appropriation and transfer of funds from the Sewerage System Reserve Fund to the Ohio Water Pollution Control Loan Fund in order to fund this proposed expenditure. This transaction is a temporary measure that is required until such time as a loan from the Ohio Water Development Authority is in place, and the Division of Sewerage of Drainage requests reimbursement for said expenditures.
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WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities administered a contract with Metcalf & Eddy of Ohio, Inc., to perform a comprehensive engineering evaluation of the sanitary and storm sewer infrastructure in order to determine the improvements necessary to reduce the street, yard, and basement flooding that has occurred in the Clintonville communities; and
WHEREAS, the result of this infrastructure evaluation was the development of a prioritized listing of capital improvement projects that will rehabilitate and improve the sanitary and storm systems serving the Clintonville communities; of which this contract will provide construction plans and specifications for the Upper Adena Brook Area Sanitary Improvements Project, and the Deland/Zeller Area Sanitary Improvements Project; and
WHEREAS, the Director of the Public Utilities requested detailed proposals from the firms of R. D. Zande and Associates, Inc., DLZ-Ohio, Inc., and Burgess & Niple, Ltd., for the aforementioned project services; and received these proposals on March 17, 2003; in accordance with the procurement provisions of Section 329.13 of the Columbus City Codes; and
WHEREAS, based upon an evaluation of these proposals utilizing predetermined criteria, a selection committee determined that R. D. Zande & Associates, Inc., submitted the best proposal for the required project services, to which the Director of the Department of Public Utilities concurred; and
WHEREAS, it is immediately necessary to both appropriate funds from the Sewer System Reserve Fund and to transfer said funds into the Ohio Water Pollution Control Loan Fund; in order to temporarily fund this expenditure, until such time as the City sells notes or bonds for the above stated purpose and reimburse the Sewage System Reserve Fund;
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that is has been determined necessary for this Council to authorize the Director of Public Utilities to award a professional engineering services contract for purposes of providing the aforementioned services; to authorize the appropriation and transfer of funds from the Sanitary Sewer Reserve Fund to the Water Pollution Control Loan Fund; and to amend the 2002 Capital Improvements Budget, in order to fulfill the project schedule commitments contained within the Consent Order executed between the City of Columbus and the Ohio Attorney Generals Office for the preservation of the public, health, peace, and safety, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in the Sewerage System Reserve Fund 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2003, the sum of $733,398.98 is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05, Object Level One 10, Object Level Three 5502, OCA Code 901553.
Section 2. That the City Auditor is hereby authorized and directed to transfer $733,398.98 to the Ohio Water Pollution Control Loan Fund No. 666, into the appropriate project accounts as specified within Section 3 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 3. That the expenditure of $733,398.98 is hereby appropriated for the following sanitary sewer system projects within Ohio Water Pollution Control Loan Fund No. 666; Division 60-05; Object Level Three No. 6676; as follows:
Project No. 650684; Deland/Zeller Area Sanitary Improvements; OCA Code 666684; $355,810.77
Project No. 650673; Upper Adena Brook Area Sanitary Improvements; OCA Code 666673; $377,588.21
Section 4. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sewerage System Reserve Fund the amount transferred under Section 2., above, and said funds are hereby deemed appropriated for such purpose.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with the expenditure of the funds transferred under Section 2., above.
Section 6. That the Director of Public Utilities be, and hereby is, authorized to enter into a professional engineering services contract with R. D. Zande & Associates, Inc., 1237 Dublin Road, Columbus, Ohio 43215, in connection with the capital improvements projects identified within Section 3 herein, in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
Section 7. That the expenditure of $733,398.98, or as much thereof as may be needed, be and the same hereby is authorized from the Ohio Water Pollution Control Loan Fund No. 666; Division 60-05; within the following projects:
Project No. 650684; Deland/Zeller Area Sanitary Improvements; OCA Code 666684; $355,810.77
Project No. 650673; Upper Adena Brook Area Sanitary Improvements; OCA Code 666673; $377,588.21
Section 8. That the 2002 Capital Improvements Budget Ordinance No. 1674-02 is hereby amended as follows, in order to provide sufficient budget authority for the execution of a professional engineering service contract award as referenced in the preamble hereto:
CURRENT:
650673 Upper Adena Brook Area Sanitary Improvements $0.00
650684 Deland/Zeller Area Sanitary Improvements $0.00
TO:
650673 Upper Adena Brook Area Sanitary Improvements $377,588.21
650684 Deland/Zeller Area Sanitary Improvements $355,810.77
Section 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services contract with R. D. Zande & Associates, Inc., for the preparation of construction plans and specifications for two sanitary sewer improvement projects located in the Clintonville community; to authorize the appropriation and transfer of $733,398.98 from the Sewer System Reserve Fund to the Ohio Water Pollution Control Loan Fund; to authorize the expenditure of $733,398.98 from the Ohio Water Pollution Control Loan Fund; to amend the 2002 Capital Improvements Budget; for the Division of Sewerage and Drainage, and to declare an emergency. ($733,398.98)