Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Allard Excavation, LLC. in the amount of $3,461,898.84; to encumber funds with the Design and Construction Division for inspection, testing, and prevailing wage coordination services in the amount of $521,500.16; all in connection with the Maryland Avenue / Denver Avenue Stormwater System Improvements Project.
This project includes $3,983,399.00 for Stormwater System Improvements as directed by the Project Engineer, which will be paid from the Storm Build America Bonds Fund and the Storm Recovery Zone build America Bonds Fund.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened eleven (11) bids on May 9, 2012. These bids were received from: Allard Excavation - $3,461,898.84, Elite Excavating - $3,545,981.80, Conie Construction - $3,804,833.20, Schaffer Excavating - $3,948,688.14, George J Igel - $4,066,744.22, Underground Utilities - $4,354,343.77, Trucco Construction - $4,407,383.40, Nicholas Savko - $4,447,510.96, McDaniel's Construction - $4,543,760.68, Complete General - $4,734,500.60, and John Eramo - $4,759,089.99.
The lowest and best bid was from Allard Excavation, LLC, for $3,461,898.84. Additional information regarding each bidder, description of work, contract timeframe, detailed amounts and sub-contractors can be found on the attached Legislation Information Form.
Contract Compliance Information: 45-4040618, expires 02/27/2014, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Allard Excavation, LLC.
3. FISCAL IMPACT: A transfer of $483,404.63 is needed to provide sufficient cash for this project in the Storm Build America Bonds Fund. An amendment to the 2012 Capital Improvements Budget will also be necessary.
Title
To authorize the Director of Public Utilities to execute a construction contract with Allard Excavation, LLC; to encumber funds to provide for payment of inspection, material testing and related services to the Design and Construction Division; to authorize the transfer of $483,404.63 within the Storm Build America Bonds Fund; to authorize an amendment to the 2012 Capital Improvements Budget; and to authorize the expenditures of $2,627,703.03 from the Storm Build America Bonds Fund and $1,355,695.97 from the Storm Recovery Zone Super Build America Bonds Fund for the Maryland Avenue / Denver Avenue Stormwater System Improvements Project, for the Divisions of Sewerage and Drainage. ($3,983,399.00)
Body
WHEREAS, nine (11) bid proposals were received and publicly opened in the offices of the Director of Public Utilities on May 9, 2012 for the construction of the Maryland Avenue / Denver Avenue Stormwater System Improvements Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Maryland Avenue / Denver Avenue Stormwater System Improvements Project.
WHEREAS, it is necessary to authorize a transfer of $483,404.63 within the Storm Build America Bonds Fund for the purpose of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purpose of providing sufficient authority for the aforementioned project expenditure; and
WHEREAS, this project will mitigate poor drainage along Maryland and Denver Avenues.
WHEREAS, in the usual daily operation of the Department of Public Utilities, Divisions of Sewerage and Drainage it is necessary to enter into a construction contract with Allard Excavation, LLC. for the Maryland Avenue / Denver Avenue Stormwater System Improvements Project for the preservation of public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a contract for construction of the Maryland Avenue / Denver Avenue Stormwater System Improvements Project with the lowest and best bidder, Allard Excavation, LLC, 8336 Bennett School House Rd., South Webster, OH; in the amount of $3,461,898.84 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Design and Construction Division; and to pay up to a maximum amount of $521,500.16
SECTION 2. That the City Auditor is hereby authorized to transfer $483,404.63 within the Division of Sewerage and Drainage, Dept/Div. No. 60-15, Storm Build America Bonds Fund, Fund No. 676, Object Level One 06, Object Level Three 6621, as follows:
Project No. | Project Name | OCA Code | change
610759-100000 | Northeast Neighborhood SSI | 676759 | -$483,404.63
610976-100000 | Maryland/Denver SSI | 676976 | +$483,404.63
SECTION 3. That the 2012 Capital Improvements Budget is hereby amended as follows:
Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
610759-100000 | Northeast Neighborhood SSI | $1,000,000 | $516,595| -$483,405
610976-100000 | Maryland/Denver SSI | $2,144,299 | $2,627,704 | +$483,405
SECTION 4. That for the purpose of paying the cost of the construction contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-15, Storm Build America Bonds Fund, Fund No. 676, Project 610976-100000, Object Level Three 6621, OCA Code 676976, Amount $2,106,202.87
SECTION 5. That for the purpose of paying the cost of the construction contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-15, Storm Recovery Zone Build America Bonds Fund, Fund No. 677, Project 610976-100000, Object Level Three 6621, OCA Code 677776, Amount $1,355,695.97
SECTION 6. That for the purpose of paying the cost of inspection, testing and prevailing wage coordination services, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division 60-15, Storm Build America Bonds Fund, Fund No. 676, Project 610976-100000, Object Level Three 6687, OCA Code 676976, Amount $521,500.16.
SECTION 7. That the said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrators of the Division of Sewerage and Drainage
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.