Explanation
The Director of Public Utilities entered into a contract with The Righter Company, Inc. to provide Specialty Maintenance Crafts for various Divisions of the Department of Public Utilities, FEM Project No. 0101.4. This Modification #7 is to add additional funding for repairs at various locations of the Division of Sewerage and Drainage and the Division of Power.
The Department of Public Utilities advertised Request for Proposals (RFP's) for the subject services, in the City Bulletin in accordance with the provisions of Section 329 (SA004059). Seventy one (71) vendors (62 MAJ, 9 MBE, 0 FBE) were solicited and one (1) proposal (1 MAJ), from The Righter Company, Inc., was received on August 24, 2011. The proposal was reviewed based on quality and feasibility and The Righter Company, Inc. was determined to be qualified to provide the services for the Specialty Maintenance Crafts project, for which the Division Administrator has concurred. The original contract was for a period of one year with two (2) one year renewal options on a year to year basis upon mutual agreement, availability of funding and Columbus City Council approval. The Department of Public Utilities utilized the second extension option as part of Ordinance #2089-2013. This is the 3rd year of a three (3) year contract. The contract will expire on December 1, 2014.
The contract will continue to provide Specialty Maintenance Crafts Services for the Department of Public Utilities facilities. This modification will provide the additional funding necessary to allow for the Division of Sewerage and Drainage to proceed with the following anticipated repairs:
1. Repair of electrical components at ST-21 Storm Pump Station due to a lightning strike.
2. Demolition and site restoration of 40 year old trailers at Southerly Wastewater Treatment Plant (SWWTP). Electrical wiring replacement at the instrumentation shop at SWWTP SEV building.
3. Replacement of a deteriorated flap gate at the outfall at Jackson Pike Waste Water Treatment Plant (JPWWTP).
4. Garage door repair and vehicle wash bay equipment repair at the Sewer Maintenance Operation Center facility.
This modification will provide the additional funding necessary for the Division of Power to proceed with the following anticipated repairs:
1. Repair and or replacement of windows at the Division of Power Indianola Facility.
2. Transformer testing and repair at various substations.
SUPPLIER: The Righter Company, Inc. (310889208) Expires 1/7/2015
The Righter Company, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 7 is $500,000.00 for the Division of Sewerage and Drainage, and $200,000.00 for the Division of Power, for a total contract modification amount of ADD $700,000.00. Total contract amount including this modification is $2,782,811.00.
2. Reason additional funds were not foreseen: The need for additional funding was known at the time of the original contract. The original legislation, under Ordinance No. 1584-2011, anticipated the contract would be funded incrementally with modifications on an approximate annual basis. It was also anticipated that if unforeseen issues or difficulties were encountered that would require additional funding, a modification would be requested. This legislation is to encumber the funds budgeted for fiscal year 2014, that are necessary to complete work for the Department of Public Utilities at various facilities of the Division of Sewerage and Drainage, and, of the Division of Power.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions to provide Specialty Maintenance Services for DPU facility equipment and components are in accordance with the original agreement.
FISCAL IMPACT: $500,000.00 was budgeted and is needed from within the Sewerage Operating Fund, and $200,000.00 was budgeted and is needed from within the Electricity Operating Fund for these expenditures. The contract amount will be utilized to provide services under this contract for the various DOSD and DOP facilities.
$802,875.39 was spent in 2013
$325,736.64 was spent in 2012
Title
To authorize the Director of Public Utilities to enter into a planned modification of the Specialty Maintenance Crafts Services contract with The Righter Company, Inc., for the Department of Public Utilities, to authorize the expenditure of $500,000.00 from the Sewerage System Operating Fund and $200,000.00 from the Electricity Operating Fund. ($700,000.00)
Body
WHEREAS, The Department of Public Utilities has a contract with The Righter Company, Inc. for Specialty Maintenance Crafts Services, FEM Project No. 0101.4; and
WHEREAS, The Department of Public Utilities wishes to modify and increase EL012263 with The Righter Company, Inc. for Specialty Maintenance Crafts Services to provide additional funding necessary for 2014; and
WHEREAS, the vendor has agreed to modify and increase EL012263 at current prices and conditions, and it is in the best interest of the City to exercise this option; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify the existing contract with The Righter Company, Inc. in order to provide for continuation of Specialty Maintenance Crafts Services; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase Contract No. EL012263 with the Righter Company, Inc., for Specialty Maintenance Crafts Services for the various Divisions of the Department of Public Utilities, FEM Project No. 0101.4, in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 7 is ADD $700,000.00. Total contract amount including this modification is $2,782,811.00.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That the expenditure of $500,000.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department/Division 60-05, to pay the cost of this contract, as follows:
OCA: 605378
Object Level 1: 03
Object Level 3: 3372
SECTION 4. That the expenditure of $200,000.00, or so much thereof as may be needed, be and the same hereby is authorized from the Electricity Operating Fund, Fund 550, Department/Division 60-07, to pay the cost of this contract, as follows:
OCA: 606731
Object Level 1: 03
Object Level 3: 3375
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.