Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract for US Filter/Envirex Parts for the Division of Sewerage and Drainage, the sole user. This contract will provide for purchase of parts used in the repair, rehabilitation and maintenance on various US Filter/Envirex systems and equipment at both the Jackson Pike and Southerly Wastewater Treatment Plants. This equipment includes pressure relief valves, traps, heat exchangers, primary and secondary tanks and skimming concentrators. The term of the proposed option contract would be approximately two years, expiring March 31, 2013, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 22, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004093). Seventy-six (76) bids were solicited: (M1A-0, F1-2, MBR-2). One (1) bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
Siemens Industry, Inc., MAJ, CC# 13-2762488 expires 04/07/2013, All Items, $1.00
Total Estimated Annual Expenditure: $253,000.00, Division of Sewerage and Drainage, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, there is a possibility of a gap in maintenance at the wastewater treatment plants.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase US Filter/Envirex Parts with Siemens Industry, Inc.; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 22, 2011 and selected the lowest, responsive, responsible and best bidder; and
WHEREAS, these US Filter/Envirex Parts are required for the repair, rehabilitation and maintenance services performed by plant maintenance personnel on various equipment at both City of Columbus treatment plants in the primary and secondary treatment of wastewater; and,
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of US Filter/Envirex Parts, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for the option to contract for US Filter/Envirex Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase US Filter/Envirex Parts in accordance with Solicitation No. SA004093 for a term of approximately two years, expiring March 31, 2013, with the option to renew for one (1) additional year, as follows:
Siemens Industry, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.