Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to purchase Single Phase Pole Mount Transformers, Single Phase Pad Mount Transformers, Three Phase Pad Mount Transformers, Single Phase Subway Transformers, Three Phase Subway Transformers and K-Rated Subway Transformers to replenish stock for maintenance and new customer services.
The Purchasing Office advertised and solicited competitive bids for the purchase of Transformers for the Division of Power and Water in accordance with Section 329.06 (SA004103). Forty (59) vendors were solicited: fifty-seven (57) MAJ; one (1) MBR; and one (1) M1A. Four (MAJ) bids were received and opened on September 22,2011.
Three contract awards are recommended to: 1) WESCO Distribution Inc. (WESCO), in the amount of $173,710.00 for items #1, 2, 6, 13, 14 and 15; 2) Power Line Supply Company, Inc in the amount of $117,094.00 for items #3, 4, 5, 7, 8, 9, 10, 11 and 12; and 3) WESCO and Power Line Supply were low bidder for items #16 and 17, however, they did not meet the technical specification. Therefore, recommendation is to Professional Electric Products Company (PEPCO) in the amount of $109,343.52 for items #16 and 17 based upon the lowest, responsive and responsible bid received. Attached is a bid evaluation sheet showing bid prices as well as the copper and core loss for each transformer included in this solicitation. The copper and core loss figures establish material quality and are used to evaluate bids.
Contract Compliance: WESCO, (MAJ) 251723345, expires 6/15/2013; Power Line Supply (MAJ) 381783949, expires 3/10/2012; and, PEPCO (MAJ) 341018087, expires 5/21/2012.
FISCAL IMPACT: There is sufficient budget authority for the purchase of transformers in the 2011 Electricity Operating Fund budget. The Division of Power and Water (P) spent $100,684 in 2009 on transformers. In 2010 there was $403,505 spent on transformers by the Division of Power and Water (P).
Title
To authorize the Finance and Management Director to enter into contracts with WESCO in the amount of $173,710.00, Power Line Supply in the amount of $117,094.00 and PEPCO in the amount of $109,343.52 for the purchase of Transformers for the Division of Power and Water and to authorize the expenditure of $400,147.52 from the Electricity Operating Fund. ($400,147.52)
Body
WHEREAS, the Department of Public Utilities, Division of Power and Water, has a need to purchase Transformers to replenish stock for maintenance and new customer installations; and
WHEREAS, the Purchasing Office received and opened formal bids on September 22, 2011; and
WHEREAS, it is recommended that a contracts be awarded to WESCO, Power Line Supply and PEPCO based upon the lowest, responsive, responsible and best bid; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a contracts to purchase Transformers based upon the lowest, responsive, responsible and best bids received September 22, 2011, SA004103:
WESCO Distribution Inc. (WESCO), in the amount of $173,710.00for items #1, 2, 6, 13, 14 and 15;
Power Line Supply Company, Inc in the amount of $117,094.00 for items #3, 4, 5, 7, 8, 9, 10, 11 and 12; and,
Professional Electric Products Company (PEPCO) in the amount of $109,343.52 for items # 16 and 17.
SECTION 2. That to pay the cost of the aforesaid purchase, the expenditure of $400,147.52 is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07:
OCA 606723
Object Level Three Code 6621
$267,917.00
OCA 606764
Object Level Three Code 6625
$132,230.52.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.