Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the following Universal Term Contract Purchase Agreements listed below for the Division of Power. This legislation also authorizes the transfer of funds between object classes within the Electricity Operating Fund.
The purchases from the contracts will be used on the Division of Power's electrical distribution system to serve new and existing customers as well as replenish stock for maintenance of existing infrastructure.
The Purchase Agreement associations listed require approval by City Council in order for the division to expend more than $100,000.00, per Columbus City Code Chapter 329.
UNIVERSAL TERM CONTRACT PURCHASE AGREEMENTS:
Lamps
Street Lights and Accessories
VENDORS:
Consolidated Electrical Distributors, Inc., vendor #010270, cc exp 5/4/25, majority
W. W. Grainger, Inc., vendor #007170, cc exp 1/17/26, majority
Loeb Electric Company, vendor #006028, cc exp 8/1/26, majority
Crescent Electric Supply Company, vendor #012052, cc exp 1/23/25, majority
Pepco Professional Electric Products Co (PEPCO), vendor #006514, cc exp 2/15/26, majority
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $1,322,000.00 is budgeted and available from and within the Electricity Operating Fund. $600,000.00 will be transferred between object classes within the Electricity Operating Fund. There is sufficient budget authority available in the 2024 Electricity Operating Fund's Budget to fund the transfer.
$917,031.04 was spent in 2023
$258,292.06 was spent in 2022
Title
To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of lamps and street lights and accessories for the Division of Power; to authorize the transfer of $600,000.00 between object classes in the Electricity Operating Fund; and to authorize the expenditure of $1,322,000.00 from the Electricity Operating Fund. ($1,322,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for the purchase of lamps and street lights and accessories; and
WHEREAS, the Division of Power has a need to transfer $600,000.00 between object classes within the 2024 Electricity Operating Fund budget. Funds for the transfer have been identified and are available in Object Class 06 (Capital Outlay); and
WHEREAS, the expenditure of $1,322,000.00 or so much thereof as is needed for the purchase of lamps and street lights and accessories from and within the Division of Electricity Operating Fund; and
WHEREAS, the purchases will be used on the Division of Power's electrical distribution system to serve new and existing customers as well as replenish stock for maintenance of existing infrastructure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of lamps and street lights and accessories; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of lamps and street lights and accessories for the Division of Power.
SECTION 2. That the transfer of $600,000.00 or so much thereof as may be needed is hereby authorized between Object Classes within Fund 6300 Electricity Operating Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $1,322,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6300 (Electricity Operating) $600,000.00 in object class 02 materials and supplies and $722,000.00 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.