Explanation
The contract for security services at the Municipal Court Building located at 375 South High Street was recently re-bid in October, 2003, pursuant to Solicitation No. SA 000544. The reason for this re-bid was due to a contract cancellation on June 30, 2003, with Global Security and Investigations, Inc,. for non-compliance issues. Willo Security was awarded an interim contract from 07/01/03 through 01/31/04 based on an informal bid procedure, and passage of Ordinance No. 1576-2003. Six bids were submitted pursuant to Solicitation No. SA 000544, with the City of Columbus Purchasing Office, and Court Administration determining that all six bids were non-responsive for various reasons. Subsequently, in the best interest of the Municipal Court, this bid was officially cancelled. The two lowest bids of the six received were equally shared by Willo Security, Inc., and Global Security and Investigations, Inc. After extensive evaluation of both vendors, the Municipal Court has recommended that this bid be awarded to the interim contract vendor, Willo Security, Inc. Due to a delay in processing this piece of legislation, an interim agreement passed on 02/09/04, pursuant to Ordinance No. 0250-2004, which approved a sixty (60) extension for Willo Security, Inc., from 2/1/04 through 3/31/04 in the amount of $42,036.00.
WILLO SECURITY FEDERAL ID. NO. 341808997
EMERGENCY ACTION is requested in order to continue uninterrupted services.
FISCAL IMPACT: $243,964.00 has been allocated within our 2004 Special Projects Fund budget for this expenditure.
Title
To authorize the Municipal Court Judges, through the Administrative/Presiding Judge, to enter into the first year of a potential four-year contract with Willo Security, Inc., for the provision of security guard services in the Municipal Court Building, to authorize the expenditure of $243,964.00 from the Municipal Court Special Projects Fund, to waive all applicable provisions of the Columbus City Codes relative to competitive bidding and to declare an emergency ($243,964.00).
Body
Whereas, the continuation of security services in the Municipal Court Building located at 375 South High Street, is absolutely necessary for the safety and well-being of the employees and the general public pursuant to the original bid specifications addressed in Bid Proposal No. SA-000093-GM bid in 11/01, and also pursuant to a re-bid on Solicitation No. SA 000544, bid in 10/03, and
Whereas, pursuant to the bid on Solicitation No. SA000544, the City of Columbus Purchasing Office, and Court Administration determined that all six bids submitted were non-responsive for various reasons, and in the Municipal Court's best interest, this bid was cancelled, and
Whereas, of the six bids submitted on Solicitation No. SA000544, the two lowest bids were equally shared by Willo Security Inc., current vendor now under contract through 03/31/04, pursuant to Ordinance No. 0250-2004, and Global Security, Inc., former awarded vendor pursuant to Solicitation No. 000093-GM bid in 11/01, and
Whereas, the court prefers to engage in contract with Willo Security, present vendor since 07/01/03 pursuant to informal bids and legislated by Ordinance No. 1576-2003, rather than Global Security, whose formal contract was terminated on 06/30/03, due to non-compliance issues, and
Whereas, it is necessary to authorize the Administrative/Presiding Judge to enter into a security contract with Willo Security, Inc., effective April 1, 2004, so as to continue the daily operation of the court, and for other tenants within the court building, and
Whereas, it is necessary to waive all applicable provisions of the Columbus City Codes relative to competitive bidding, and
Whereas, an emergency exists in the usual daily operation of the Municipal Court Judges in that it is immediately necessary to enter into said contract as the effective date for the new contract with Willo Security,Inc., commences on 04/01/04, and because of a delay in processing this particular legislation, Ordinance No. 0250-2004 was passed on 02/09/04, for a a sixty day extension of the interim contract with Willo Security from 02/01/04 through 03/31/04, for the preservation of the public health, peace, safety, and welfare; now therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Municipal Court Judges, through the Administrative/Presiding Judge, be and is hereby authorized to enter into the first year of a potential four-year contract between the Municipal Court Judges and Willo Security, Inc., for the provision of security services in the Municipal Court Building.
SECTION 2: That the expenditure of $243,964.00 beginning April 1, 2004 to January 31, 2005, or so much thereof as may be necessary, is authorized to be expended from the Municipal Court Special Fund, Fund 226, Department No. 25-01, OCA Code 226001, Object Level One 03, Object Level Three 3336, to pay the costs thereof.
SECTION 3: That for the reasons stated, the Columbus City Council finds it is in the best interest of the Municipal Court Judges to waive all provisions in the Columbus City Codes relative to competitive bidding.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after passage if the Mayor neither approves nor vetoes the same.