Explanation
BACKGROUND:
The legislation authorizes the Department of Technology, on behalf of the Department of Finance and Management, to enter into a contract with Euna Solutions, Inc. subject to successful negotiations, to purchase a turnkey solution that will drive the coordination and modernization of citywide Planning, Budgeting, & Forecasting.
The city seeks to implement a solution that will enable citywide coordination and collaboration by building transparency in Planning, Budgeting, and Forecasting. The platform will assist with translating Columbus’ long-term vision, which serves as the unifying path forward, with clear priorities and goals, aligning the city’s efforts across departments and teams. Together, the visibility to the work along with the progress of it will ensure that we continue to drive measurable impact for the residents and neighborhoods we serve.
A formal request for proposals (RFP) solicitation was published via RFQ030996 for the purchase of Planning, Budgeting, and Forecasting software. Sixteen proposals were received, which were opened on September 23, 2025. The proposals were evaluated by a seven-member evaluation committee, based upon various criteria including competence, quality and feasibility, ability, past performance, project approach, clarity and efficiency, and price, which evaluation resulted in a recommendation to the Director of the Department of Finance and Management to award a contract for such services, upon successful negotiation, to Euna Solutions, Inc.
The term of the proposed contract with Euna Solutions, Inc. is one (1) year, to be effective from the established purchase order date, with the option to renew for four (4) additional one (1) year terms. This ordinance authorizes the funding for the first year of the contract term, subject to successful negotiations, inclusive of the reimbursement of travel, food, and non-alcoholic beverages related to implementation in accordance with the City policies and in accordance with Federal General Services Administration (GSA) reimbursement guidelines for Columbus, Ohio. These expenditures serve a public purpose in that Euna’s on-site work is necessary for project implementation and such project will help ensure that the City will continue to provide a positive impact to residents and neighborhoods. The Finance and Management Department will plan for future costs of this contract and will seek Council approval for such funding, if required by City Code.
FISCAL IMPACT:
The cost of the software solution is currently estimated not to exceed $405,000.00. Funds are budgeted within the Information Services G.O. Bonds Fund, 5105. This ordinance is contingent on the deposit of bond sale proceeds from the 2025 General Obligation Bond Sale for the City of Columbus.
Contract Compliance:
Euna Solutions, Inc., CC052723, expires 6/3/2027
Principal place of business: 1155 Perimeter Center West, Suite 500 Sandy Springs, GA 30338
This company is not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
EMERGENCY DESIGNATION:
Emergency passage is requested to ensure that the new solution is procured in time to onboard the vendor and complete data integration modeling before the end of year. This timeline will permit the implementation team to complete solution user specifications and stakeholder training prior to the 2027 budget kick-off, which takes place in June 2026.
Title
To authorize the Director of Technology, on behalf of the Department of Finance and Management, to enter in an agreement with Euna Solutions, Inc. for the Strategic Budgeting and Planning Solution; to authorize the expenditure in an amount not to exceed $405,000.00 from the Information Services General Obligation Bond Fund; to authorize payment for reasonable travel, food, and non-alcoholic beverages expenses related to contract implementation; and to declare an emergency. ($405,000.00)
Body
WHEREAS, the City of Columbus seeks to modernize its planning, budgeting, and forecasting capabilities to meet the needs of a growing city; and
WHEREAS, the selected solution will help address cross-departmental complexities, improve coordination, support collaboration, and enable the City to manage resources more strategically; and
WHEREAS, a formal Request for Proposals (RFP) process was held in accordance with Columbus City Codes, Chapter 329 to procure a Planning, Budgeting, and Forecasting platform; and
WHEREAS, proposals were received by the Purchasing Office and were evaluated by a seven-member evaluation committee, which recommended award be made to Euna Solutions, Inc. for these services, and the Department of Finance and Management approved such award; and
WHEREAS, this ordinance authorizes the Director of Technology, on behalf of the Department of Finance and Management, to enter into an agreement, upon successful negotiations, with Euna Solutions, Inc. for a Planning, Budgeting and Forecasting solution; and
WHEREAS, funds are available within the Information Services General Obligation Bond Fund; and
WHEREAS, it is necessary to authorize the expenditure in an amount not to exceed $405,000.00 from the Information Services General Obligation Bond Fund; and
WHEREAS, it is necessary to authorize the reimbursement of reasonable travel, food, and non-alcoholic beverage expenses for the vendor in accordance with City guidelines, and Federal GSA reimbursement guidelines for Columbus, Ohio; and
WHEREAS, an emergency exists Department of Technology in that it is immediately necessary to authorize the Director to enter into contract with Euna Solutions, Inc. in November of 2025 to ensure that the new solution is procured in time to onboard the vendor and complete data integration modeling before the end of year and to meet the defined timeline prior to the 2027 Budget cycle, which begins in June 2026; all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Technology, on behalf of the Department of Finance and Management, be and is hereby authorized to enter into a contract for a term of one (1) year, to be effective from the established purchase order date, with the option to renew for four (4) additional one (1) year terms, subject to any applicable annual appropriation and approval, upon successful negotiations with Euna Solutions, Inc. for a planning, budgeting, and forecasting software platform.
SECTION 2. That the expenditure in an amount not to exceed $405,000.00 be and is hereby authorized from the Information General Obligation Bond Fund, Fund 5105, in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. This ordinance is contingent on the deposit of the bond sale proceeds from the 2025 General Obligation Bond Sale for the City of Columbus.
SECTION 4. That Columbus City Council deems the expenditure of funds for food and non-alcoholic beverages, as well as reasonable travel costs for the contractor and any subcontractors, to serve a public purpose, in that it on-site work is necessary for the implementation and training related to the software platform to coordinate and modernize city planning, budgeting, and forecasting. Reasonable food and non-alcoholic beverage-related expenditures will be allowable from the execution date of the contract. Travel costs will be reimbursed in accordance with City policies and in accordance with Federal GSA guidelines for the City of Columbus.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.