Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a contract with K.N.S. Services, Inc. for software, equipment, technical support, and maintenance services for camera security systems for the Division of Infrastructure Management. K.N.S Services will install two storage servers and five cameras for a total of 17 views at 500 Scherers Court. Additionally, the vendor will install one storage server and seven cameras for a total of 19 views at 1850 East 25th Avenue. The Division of Infrastructure Management also needs add an additional four cameras at 1881 East 25th Avenue to cover the dock area and the training center.
K.N.S. Services currently provides installation, integration, service and support for the Genetec security surveillance system. K.N.S. is the only Unified Elite Genetec Partner in Ohio and as such K.N.S. Services maintains the Genetec system licensing and programming. Therefore, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is in the best interest of the City enter into contract with K.N.S. Services in accordance with the sole source procurement provisions of Columbus City Code.
2. CONTRACT COMPLIANCE
The contract compliance number for K.N.S. Services, Inc. is CC005443 and expires 10/23/2021.
3. FISCAL IMPACT
Funds are available and appropriated for these purchases within the Street Construction Maintenance and Repair Fund.
4. EMERGENCY DESIGNATION
The department requests emergency designation so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the security of the division’s facilities.
Title
To authorize the Director of the Department of Public Service to enter into a contract with K. N. S. Services, Inc. to provide software, equipment, technical support and maintenance services for security systems for the Division of Infrastructure Management, in accordance with the sole source procurement provisions of Columbus City Code; and to authorize the expenditure of up to $98,276.82 from the Streets Construction Maintenance and Repair Fund to purchase this service; and to declare an emergency. ($98,276.82)
Body
WHEREAS, it is in the best interest of the City to enter into a contract with K.N.S Services, Inc. to allow for a single vendor to provide the necessary hardware, software, technical support, and camera equipment replacements for security systems for the Division of Infrastructure Management; and
WHEREAS, due to the proprietary nature of the security software and compatibility of existing security and camera equipment, it is in the best interest of the City to enter into this contract with K.N.S. Services, Inc. in accordance with the sole source provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of the Department of Public Service to enter into contracts with K.N.S. Services, Inc. so this equipment can be put into service as quickly as possible to prevent interruption to, or disruption of, the security of the division’s facilities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public is hereby authorized to enter into a contract with K.N.S. Services, Inc. in order to provide software, equipment, technical support, and maintenance services for security systems for the Division Infrastructure Management.
SECTION 2. That the expenditure of $98,276.82, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction Maintenance and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this contract is made and entered into in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.