Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a construction contract with TP Mechanical Contractors, Inc., for the Fairwood Facilities Improvements project for the Division of Sewerage and Drainage. The Fairwood Facility is responsible for the operation, maintenance and repair of the City's sewer collection system and houses various City staff including the Division of Police and Fire operations on the premises which function 24/7.
The proposed contract with TP Mechanical Contractors, Inc. is for Contract F31, HVAC Improvements. This contract Work consists of the removal and replacement of one rooftop Air Handler Unit on the existing building and one boiler on the building's mezzanine.
The contract was advertised in the City Bulletin, and bids were received on May 6, 2009, as follows:
1. Kirk Williams Mechanical Service Co. | Maj | 31-4401733 | $72,481.00
2. TP Mechanical Contractors, Inc. | Maj | 20-0251494 | $76,118.00
3. Air Time Heating & Cooling, Inc. | Maj | 31-1604866 | $77,800.00
4. General Temperature Control | Maj | 31-1201236 | $78,430.00
5. The C.D. Whitfield Co., LLC | Maj | 26-0564317 | $79,708.00
6. Farber Corporation | Maj | 31-0746886 | $80,740.00
The Architect's construction cost estimate was $118,468.00
The apparent low bidder was determined to be non-responsive because of an incomplete Bid Bond. The award is recommended to the second low bidder, whose bid was responsive.
Award is recommended to the lowest Responsive and Responsible and Best Bidder.
B. Contract Compliance No.: TP Mechanical Contractors 200251494 (MAJ) (Expires 04/29/2010)
C. Emergency Designation: No emergency designation is requested for this legislation
2. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to transfer and expend $76,118.00 in funds from the Voted Sanitary Sewer Bond Fund for this capital improvement project; and to amend to the 2009 Capital Improvements Budget to establish sufficient budget authority to cover the expenditure upon passage of the ordinance.
Title
To authorize the Director of Public Utilities to enter into a construction contract with TP Mechanical Contractors, Inc., in connection with the Fairwood Facilities Improvements project; authorize the transfer and expenditure of $76,118.00 from the Voted Sanitary Sewer Bond Fund; and to amend the 2009 Capital Improvements Budget for the Division of Sewerage and Drainage. ($76,118.00)
Body
WHEREAS, six competitive bids for construction of the Fairwood Facilities Improvements project, Contract F31, were received and opened May 6, 2009 in the offices of the Director of Public Utilities; and
WHEREAS, the Division of Sewerage and Drainage engineering personnel have determined it necessary to enter into a construction contract with TP Mechanical Contractors, Inc., in order to provide for construction of the Fairwood Facilities Improvements project, Contract F31; and
WHEREAS, it is necessary to authorize the transfer of funds from the Voted Sanitary Sewer Bond Fund for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2009 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Voted Sanitary Sewer Bond Fund; and
WHEREAS, it is necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities to authorize the Director of Public Utilities to execute a construction contract with TP Mechanical Contractors, Inc., in connection with the Fairwood Facilities Improvements project, in order to initiate a contract prior to expiration of the bid proposals and avoid possible delays and additional cost in replacing these vital building system units; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into a contract with TP Mechanical Contractors, Inc., 2130 Franklin Road, Columbus, OH 43209, for construction of the Fairwood Facilities Improvements project in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $76,118.00 within the Voted Sanitary Sewer Bond Fund, Fund 664, Division of Sewerage and Drainage, Division 60-05, Object Level 06, Object Level Three 6621 as follows:
TRANSFER FROM:
Project# | Project Name | OCA | Amount
650698 | Sewer System I/I Elimination | 664698 | $56,570.00
650657 | Lenore Ave / Huy Rd Sanitary Relief | 664657 | $ 19,548.00
TRANSFER TO:
Project# | Project Name | OCA | Amount
650510.31 | Fairwood Facilities Improvements | 664510 | $76,118.00
Section 3. That the $76,118.00 is hereby appropriated for the Fairwood Facilities Improvements project, within the Voted Sanitary Sewer Bond Fund | Fund 664 | Division 60-05 | Project 650510.31| OCA Code 664510 | Object Level Three 6621.
Section 4. That the 2009 Capital Improvements Budget Ordinance No. 0806-2009 is hereby amended as follows, to provide and create sufficient budget authority for the award of the agreement stated herein.
Transfer of Authority:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650510.1000031 | Fairwood Facilities Improvements | $0.0 | $ 76,118| (+$76,118)
650698-100000 | Sewer System I/I Elimination | $47,998 | $0.0 | (-$47,998)
650657-100000 | Lenore Ave./ Huy Rd Sanitary Relief | $ 33,495 | $ 13,947 | (- $ 19,548)
Section 5. That for the purpose of paying the cost of the construction contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-05 | Fund 664 | Fairwood Facilities Improvements Project | Project No. 650510.31 | Object Level Three 6621 | OCA Code 664510 | Amount $76,118.00.
Section 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.