Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with John Eramo and Sons, Inc. for the 2020 Storm Water General Construction Contract, CIP 610500-100004. Work consists of raising manhole frames, reconstructing manholes to grade, sewer point repairs and other such work as may be necessary to complete the contract, in accordance with the technical specifications, and City of Columbus Construction and Material Specifications.
Planning area is “99 - Citywide”.
PROJECT TIMELINE: Work is to be completed within 365 calendar days after the effective date of the Notice to Proceed. Due to the nature of the contract, the completion date may be extended as funds remain.
PROCUREMENT INFORMATION: The Department of Public Utilities advertised for competitive bids for the General Construction Contract in accordance with the provisions of Section 329 of Columbus City Codes. The bids were opened on June 10, 2020. The following two companies submitted bids for this project:
Name C.C. No./Exp. Date DAX # City/State Status
John Eramo and Sons, Inc. 31-0724866/ exp. 10/15/21 4251 Hilliard, OH MAJ
Complete General Constr Co. 31-4366382/ exp. 7/8/21 6056 Columbus, OH MAJ
The bids were evaluated using the bid tab and quality factor form process and it was determined that John Eramo and Sons, Inc. was the lowest responsive, responsible, and best bid.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
CONTRACT COMPLIANCE No.: 31-0724866 | MAJ | Exp. 10/15/21| DAX #4251
EMERGENCY DESIGNATION: Emergency designation is not requested.
ECONOMIC IMPACT: This project was initiated to respond to emergency needs and miscellaneous storm sewer structural repairs and installations, as directed by the Division of Sewerage and Drainage.
FISCAL IMPACT: This ordinance authorizes the transfer within of up to $733,221.90, and expenditure of up to $1,103,503.00 from the Storm Sewer Bonds Fund 6204 for the vendor contract. This ordinance also authorizes the expenditure of $2,000.00 for Prevailing Wage services to the Department of Public Service. An amendment to the 2019 Capital Improvement Budget is needed in order to align authority with the expenditures.
Title
To authorize the Director of Public Utilities to enter into an agreement with John Eramo and Sons, Inc. for construction services for the 2020 Storm Water General Construction Contract for the Division of Sewerage & Drainage, Stormwater Section; to authorize a transfer of up to $733,221.90, an expenditure of up to $1,103,503.00 within the Storm Sewer Bond Fund; to authorize the expenditure of $2,000.00 for Prevailing Wage services to the Department of Public Service; and to amend the 2019 Capital Improvements Budget. ($1,105,503.00)
Body
WHEREAS, two (2) bids for construction services for the General Construction Contract Project were received on June 10, 2020; and
WHEREAS, the bid from John Eramo and Sons, Inc. was determined to be the best responsive and responsible bid according to the bid tabulation and quality factor form evaluation process; and
WHEREAS, it is necessary to transfer up to $733,221.90 within the Storm Sewer Bond Fund 6204; and
WHEREAS, it is necessary to authorize an expenditure of $1,103.503.00 within the Storm Sewer Bond Fund 6204 for the Division of Sewerage & Drainage, Stormwater Section; and
WHEREAS, it is necessary to fund prevailing wage services to the Department of Public Service in an amount of up to $2,000.00 from the Storm Sewer Bond Fund 6204; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, Stormwater Section, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with John Eramo and Sons, Inc. for the 2020 Storm Water General Construction Contract, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a construction contract for the 2020 Storm Water General Construction Contract to John Eramo and Sons, Inc. (FID# 31-0724866), 3670 Lacon Rd., Hilliard, Ohio 43026; for an expenditure up to $1,103,503.00; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage, Stormwater Section.
SECTION 2. That an expenditure of $1,105,503.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance, which is inclusive of $2,000.00 to the Department of Public Service for Prevailing Wage services.
SECTION 3. That the transfer within of up to $733,221.90 is authorized according to the accounting codes attached to this ordinance.
SECTION 4. That the 2019 Capital Improvement Budget is amended as follows:
Fund | CIP# | Project Name | Current Authority | Revised Authority | Net Change
6204 | 611031-100000 |ST-21, ST-22, ST-23 Improvements (voted 2016) | $1,000,000 | $266,779 | -$733,222
6204 | 610500-100000 | General Construction Contract (voted 2016) | $372,281 | $0 | - $372,281
6204 | 610500-100004 | 2020 General Construction Contract (Storm) (voted) | $0 | $1,105,503 | +$1,105,503
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.