Explanation
The Refuse Collection Division utilizes 300-gallon containers in its mechanized collection system. These containers are used for replacement and in-fill purposes. The division also requires replacement parts for containers that are not covered by warranties. This legislation authorizes the Finance Director to establish a purchase order for the purchase of 300-gallon refuse containers and container parts for the Refuse Collection Division per the terms and conditions of the existing citywide contract FL001040 with Rotonics Manufacturing, Incorporated, as follows. This contract was recently extended through February 19, 2006, by Ordinance 0655-2005 passed by City Council on April 11, 2005.
Quantity and Item Purchased / Extended Cost
2,225 300-gallon containers / $419,078.75
[lot] 300-gallon container lids and miscellaneous parts / $30,921.25
Total $450,000.00
Rotonics Manufacturing, Incorporated's contract compliance number is 36-2467474 and expires November 3, 2006.
Funding for this purchase is budgeted in the division's proposed 2005 Capital Improvements Budget that has not yet been enacted by City Council in the mechanized collection system project in the 1995, 1999 Voted Refuse Collection Fund. This ordinance amends the existing 2004 Capital Improvements Budget to reflect this purchase. Previously passed and pending legislation has or will completely exhaust this division's capital cash, necessitating that this purchase be certified against the Special Income Tax Fund. This is a temporary measure until the next bond/note sale subsequent to which the Special Income Tax Fund will be fully reimbursed.
The division spent $832,560.00 in 2000, $241,705.23 in 2001, $1,341,355.20 in 2002, $330,485.00 in 2003 and $1,107,494.05 in 2004 for refuse collection containers/container parts.
Emergency action is requested to expedite the receipt of these containers/container parts to continue uninterrupted refuse collection service to residents.
Title
To amend the 2004 Capital Improvements Budget; to appropriate and authorize the City Auditor to transfer $450,000.00 from the Special Income Tax Fund to the 1995, 1999 Voted Refuse Collection Fund; to authorize the Finance Director to establish a purchase order with Rotonics Manufacturing, Incorporated, for the purchase of 300-gallon mechanized collection containers and container parts for the Refuse Collection Division per the terms and conditions of an existing citywide contract; to authorize the expenditure of $450,000.00 or so much thereof as may be necessary from the 1995, 1999 Voted Refuse Collection Fund, and to declare an emergency. ($450,000.00)
Body
WHEREAS, the Refuse Collection Division has determined the need for additional 300-gallon refuse collection containers and container parts for use in its operations; and
WHEREAS, a citywide term contract with Rotonics Manufacturing, Incorporated, exists for the purchase of said needed containers and container parts; and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division, Public Service Department, in that it is immediately necessary to purchase these containers and container parts to continue uninterrupted refuse collection service to residents, thereby preserving the public health, peace, property, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2004 Capital Improvements Budget be and hereby is amended as follows:
Public Service / Refuse Collection
Project / Current CIB Amount / Amendment Amount / CIB as Amended
Mechanized Collection Equipment / $11,077,560 / $450,000 / $11,527,560
SECTION 2. That from the unappropriated monies in the Special Income Tax Fund, Fund 430, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $450,000.00 be and hereby is appropriated to the City Auditor, Department No. 22-01, Object Level One Code 10, Object Level Three Code 5500 and OCA Code 920023.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the 1995, 1999 Voted Refuse Collection Fund, Fund 703, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 4. That $450,000.00 be and hereby is appropriated within Fund 703, the 1995, 1999 Voted Refuse Collection Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6651, OCA Code 644419 and Project 520001 to purchase 300-gallon containers and container parts for the Refuse Collection Division.
SECTION 5. That the monies appropriated in the foregoing Section 4 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 3 above and said funds are hereby deemed appropriated for such purpose.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract(s) or contract modification(s) associated with the expenditure of the funds transferred under Section 3 above.
SECTION 8. That the City intends that this ordinance constitute an official intent for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 9. That the Finance Director be and hereby is authorized to establish a purchase order in the amount of $450,000.00 with Rotonics Manufacturing, Incorporated, 736 Birginal Drive, Bensenville, Illinois 60106 for the purchase of 2,225 300-gallon containers ($188.35 each) and a lot purchase of 300-gallon container lids ($86.00 each) and other miscellaneous replacement parts in accordance with the terms and conditions of universal term contract FL001040 established for this purpose.
SECTION 10. That to pay the cost of the aforementioned purchase order, the expenditure of $450,000.00 or so much thereof as may be necessary be and hereby is authorized from Fund 703, the 1995, 1999 Voted Refuse Collection Fund, Department No. 59-02, Public Service Department, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6651, OCA code 644419 and Project 520001.
SECTION 11. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.