Explanation
The Director of Public Utilities entered into a contract with Adrian L. Wallick Company, Inc. in December 2012 in accordance with Ordinance Number 1997-2012; Passed 10-15-12 to provide Refractory and Thermal Systems Maintenance Services for the Division of Sewerage and Drainage Facilities, FEM Project No. 1301.3.
The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329 (Solicitation SA004074). Eleven (11) vendors (10 MAJ, 1 MBE, 0 FBE) were solicited and one (1) bid (1 MAJ) was received and opened on September 7, 2011. The bid from Adrian L. Wallick Company, Inc. was recommended for an award, as the lowest, responsive and responsible bid received. The original contract was for a period of one (1) year with the option to renew for three (3) additional years, on a year to year basis. The Department of Public Utilities is utilizing the second extension option. This is the 3rd year of a four (4) year contract. The contract will expire on December 1, 2014.
This project consists of the inspection, maintenance and necessary repair of various multiple hearth incinerators and associated equipment located at various Division of Sewerage and Drainage Facilities.
SUPPLIER: Adrian L. Wallick Company, Inc. (31-4425505) Expires July 10, 2015
Adrian L. Wallick Company, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 2 is $0.00. Total contract amount including this modification is $951,654.00.
2. Reason additional funds were not foreseen: Additional funds are not being requested at this time. If additional funding is needed for 2014, it will be requested at a later date. This legislation is to exercise the renewal option to extend the contract for fiscal year 2014 for the Division of Sewerage and Drainage.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $0.00 is being requested for this planned modification. If additional funding is needed for 2014, it will be requested at a later date. This modification is to only extend the expiration date per the original contract.
$257,284.96 was spent in 2012
$144,101.10 was spent in 2011
Title
To authorize the Director of Public Utilities to enter into a planned modification to extend the expiration date, per the original contract, of the Refractory and Thermal Systems Maintenance Services contract with Adrian L. Wallick Company, Inc., for the Division of Sewerage and Drainage. ($0.00)
Body
WHEREAS, The Department of Public Utilities has an established contract with Adrian L. Wallick Company, Inc. for Refractory and Thermal Systems Maintenance Services; FEM Project No. 1301.3; and
WHEREAS, The Department of Public Utilities wishes to modify and extend EL012264 with Adrian L. Wallick Company, Inc. for Refractory and Thermal Systems Maintenance Services to provide for only the extension of the expiration date, per the original contract, for 2014; and
WHEREAS, this planned modification No. 2 of the contract will provide for the continuation of the services without interruption, and
WHEREAS, additional funding is not being requested at this time. If additional funding is necessary for 2014, it will be requested at a later date, and
WHEREAS, the vendor has agreed to modify and extend EL012264 at current prices and conditions, and it is in the best interest of the City to exercise this option; and
WHEREAS, the Director of Public Utilities wishes to extend the existing contract for one (1) year with a new expiration date of December 1, 2014; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and extend Contract No. EL012264 with Adrian L. Wallick Company, Inc., for Refractory and Thermal Systems Maintenance Services for the various facilities of the Division of Sewerage and Drainage, FEM Project No. 1301.3, in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 2 is ADD $0.00. Total contract amount including this modification is $951,654.00.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.