Explanation
Background:
The City established a Universal Term Contract FL-002947 with Textron Golf Turf and Specialty Products (formerly E-Z Go), which shall be in effect from January 1, 2006 to and including December 31, 2011. Under the terms and conditions of this contract, the City annually renews and funds its lease. This year of the contract, 433 regular riding cars plus seven disabled golfer riding cars are leased for all of the seven Columbus Municipal Golf Courses - Airport, Mentel Memorial, Champions, Raymond Memorial, Turnberry, Walnut Hill and Wilson Road.
65.6% of each rental is retained by the City and 34.4% is paid to Textron Golf Turf and Specialty Products. Textron Golf Turf and Specialty Products also maintains the riding cars under the terms of the lease.
This is the fifth year of a staggered five-year contract. While the contract is six years by date, it is only five years per course. The first year and the last year of this contract is staggered and only for half the courses. This is the last year for all courses. Next year, this contract provides for only four of them and there will be a new contract for the other three.
Contract compliance number is 05-0315468, and expires 02/08/2012.
Fiscal Impact:
$400,000.00 is required and budgeted in the Golf Course Operations Fund to meet this financial obligation.
Fund 284 / Department 51-03 / Object Level 3 - 3305 / OCA: 516021 $70,000
516062 75,000
516104 75,000
516146 20,000
516187 70,000
516229 20,000
516310 70,000
Total $400,000
Title
To authorize and direct the Director of Finance and Management to enter into a purchase order with Textron Golf Turf and Specialty Products (formerly E-Z Go) and to provide adequate funding through March 1, 2011 in accordance with the terms of the Universal Term Contract, to authorize the expenditure of $400,000.00 from the Golf Courses Operation Fund; and declare an emergency. ($400,000.00)
Body
WHEREAS, the Purchasing Office established UTC Number FL-002947 with Textron Golf Turf and Specialty Products for the option to lease riding golf cars; and
WHEREAS, this is the fifth year of a staggered multi-year contract which is effective through December 31, 2011; and
WHEREAS, Four hundred thirty-three (433) regular riding cars plus seven disabled golfer riding cars are leased for all of Columbus' seven (7) Municipal Golf Courses - Airport, Mentel Memorial, Champions, Raymond Memorial, Turnberry, Walnut Hill and Wilson Road; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to execute said purchase order to assure timely processing of Textron's payments; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into a purchase order with Textron Golf Turf and Specialty Products for lease of 433 regular riding cars plus seven disabled golfer riding cars for all of Columbus' seven (7) Municipal Golf Courses - Airport, Mentel Memorial, Champions, Raymond Memorial, Turnberry, Walnut Hill and Wilson Road, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $400,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Golf Course Operations Fund No. 284, Dept. 51-03, as follows, to pay the cost thereof:
Fund 284 / Department 51-03 / Object Level 3 - 3305 / OCA: 516021 $70,000
516062 75,000
516104 75,000
516146 20,000
516187 70,000
516229 20,000
516310 70,000
Total $400,000
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.