Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to modify and increase a professional engineering services contract with URS Corporation - Ohio for the Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road project. This is the first modification to the original contract.
This project is being designed to widen Hard Road between Sawmill Road and Smoky Row Road. The project will include widening and reconstruction from two lanes to five lanes, sidewalks, storm sewers, street lights, curbs, and bike lanes on the north and south sides of the street.
The contract modification is necessary to provide additional design services to update plans to incorporate additional comments received on roadway construction plan documents; perform a profile evaluation to balance lowering over water main, provide engineering design services during pre-construction and provide post-construction record plan drawings with an electronic and hard copy submission.
This modification is an addition to the original scope of services but is a continuation of the existing work being performed and it would not be practical or cost effective to the City to contract with a different consultant.
The original contract amount authorized by ordinance 1108-2010, final action July 28, 2010, was $1,201,162.00. (EL010946)
The total of this modification, no. 1, is $105,000.00.
The contract amount, including this modification, is $1,306,162.00.
That Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against URS Corporation - Ohio.
2. CONTRACT COMPLIANCE
The contract compliance number for URS Corporation - Ohio is 340939859 and expires 7/28/13.
3. FISCAL IMPACT
Funding for this project is available within the Streets and Highways G.O. Bonds Fund. These funds will be transferred to the Hard Road Phase A grant in the Fed-State Highway Engineering Fund, number 765 and appropriated and expended from there.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow for the Department of Public Service to make funding for the design of this project available and allow the project schedule to proceed as planned thereby preserving the public health, peace, property, safety and welfare.
Title
To authorize the Director of Public Service to modify and increase an existing contract with with URS Corporation - Ohio, for professional services for the Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road project, for the Division of Design and Construction; to authorize the transfer of funds within and from the Streets and Highways G.O. Bonds Fund to the Fed-State Highway Engineering Fund; to appropriate and authorize the expenditure of $105,000.00 within the Fed-State Highway Engineering Fund; and to declare an emergency. ($105,000.00)
Body
WHEREAS, Ordinance 1108-2010, passed July 28, 2010, authorized the Director of Public Service to enter into contract with URS Corporation - Ohio for the Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road project; and
WHEREAS, City Auditor's Contract No. EL010946 for the amount of $1,201,162.00 was executed September 21, 2010 and approved by the City Attorney on September 27, 2010; and
WHEREAS, additional engineering and design services are needed for the Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road project; and
WHEREAS, it is necessary to modify Contract No. EL010946 to authorize additional funds for the professional services required for the engineering and design of this project; and
WHEREAS, this ordinance authorizes the Director of Public Service to execute a professional services
contract modification for the Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction it is necessary to provide additional engineering and design funding to allow the schedule of this project to proceed as planned thereby preserving the public health, peace, property, safety and welfare.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized and directed to modify and increase an existing professional engineering services contract with URS Corporation - Ohio, 277 West Nationwide Boulevard, Columbus, Ohio, 43215, for the Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row Road project, in the amount of up to $105,000.00.
SECTION 2. That the transfer of appropriation within the Streets and Highways G.O. Bonds Fund be authorized as follows:
From
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100038 / Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row / 06-6600 / 740338 / $105,000.00
To
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100038 / Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row / 10-5501 / 740338 / $105,000.00
SECTION 3. That the transfer of cash and appropriation between the following funds be, be authorized as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100038 / Arterial Street Rehabilitation - Hard Road Phase A/Sawmill Road - Smoky Row / 10-5501 / 740338 / $105,000.00
Transfer To:
Fund / Grant / Grant Name / O.L. 01-03 Codes / OCA / Amount
765 / 598095-100000 / Hard Road Phase A / 80-0886 / 598095 / $105,000.00
SECTION 4. That the sum of $105,000.00 be and hereby is appropriated from the unappropriated balance of the Fed-State Highway Engineering Fund, Fund 765, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012, to the Division of Design and Construction, Department-Division No. 59-12, as follows:
Fund / Grant / Grant Name / O.L. 01-03 Code / OCA / Amount
765 / 598095-100000 / Hard Road Phase A / 06-6682 / 598095 / $105,000.00
SECTION 5. That for the purpose of paying the cost thereof, the sum of $105,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Fed-State Highway Engineering Fund for the Division of Design and Construction, Dept-Div. 59-12, OCA code 598095, Object Level 01-03 Codes 06-6682, and grant 598095-100000.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.