Explanation
BACKGROUND The Fire Division needs to purchase Self Contained Breathing Apparatus (SCBA) equipment and supplies for uniformed personnel. This ordinance authorizes and directs the Finance and Management Director to issue a purchase order to Finley Fire Equipment in the amount of $60,000.00 for this purchase via the Safety Bond Fund in accordance with the Universal Term Contract established for such purpose.
This legislation also authorizes the transfer of funds between various projects in the Safety Bond Fund and amends the 2011 Capital Improvement Budget.
Bid Information/Contract Compliance: A Universal Term Contract number FL002310 exists for the purchase of self contained breathing apparatus equipment and supplies as follows:
Vendor Contract Compliance Expiration Date
Finley Fire Equipment 310816583 3/3/2013
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds, and immediate purchase of these supplies and equipment for the Fire recruit class that begins training in June of this year.
FISCAL IMPACT: This ordinance authorizes an expenditure of $60,000 from the Public Safety Bond fund to purchase SCBA parts and supplies for the Fire Division. Funds will be transferred from various projects within the Safety Bond Fund for these purchases. The division established a purchase order of $30,000 in 2010 for the purchase of SCBA equipment.
Title
To authorize and direct the Finance and Management Director to issue a purchase order to Finley Fire Equipment in the amount of $60,000.00 for the purchase of Self Contained Breathing Apparatus equipment and supplies for the Fire Division in accordance with the Universal Term Contract established for such purpose; to amend the 2011 Capital Improvement Budget; to authorize the City Auditor to transfer funds between various projects within the Safety Voted Bond Fund; to authorize the expenditure of $60,000.00 from the Safety Bond Fund, and to declare an emergency. ($60,000.00)
Body
WHEREAS, the Fire Division is in need of self contained breathing apparatus; and
WHEREAS, a Universal Term Contract number FL002310 exists for the purchase of self contained breathing apparatus; and
WHEREAS, this ordinance amends the 2011 Capital Improvement Budget number 0266-2011.
WHEREAS, this ordinance authorizes the City Auditor to transfer funds between projects within Public Safety's Voted Bond Funds
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to purchase said Self Contained Breathing Apparatus equipment and supplies for the aforementioned purpose and for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows;
Safety Voted Bond Fund: 701
Project/Project # CIB Amount Revised CIB Change
Fire Apparatus Replacement-340101-100000 (Carryover Funding) $0 $110 110
Fire Facility Renovation-340103-100000 (Carryover Funding) $30,530 $31,277 747
(Accounts for Encumbrance Cancellation)
Fire Apparatus Replacement -Medics 340101-100002 (Carryover Funding) $385,821 $355,064 (30,757)
Fire Facility Renovation-340103-100000 (Carryover Funding) $31,277 $30,529 (748)
Police Property Room/Crime Lab-330033-100000 (Carryover Funding) $1,447,368 $1,418,982 (28,386)
Fire Apparatus Replacement-340101-100000 (Carryover Funding) $110 $60,001 59,891
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-04|Fund: 701|Project Number 340101-100002|Project Name - Fire Replacement Medic|OCA Code 713402|Amount $30,756.44
Dept/Div: 30-04|Fund: 701|Project Number 340103-100000|Project Name - Fire Facility Renovation|OCA Code 644559|Amount $747.83
Dept/Div: 30-03|Fund: 701|Project Number 330033-100000|Project Name - Police Property Room/Crime Lab|OCA Code 644476|Amount $28,386.07
TO:
Dept/Div: 30-04|Fund: 701|Project Number 340101-100000|Project Name - Fire Apparatus Replacement|OCA Code 644559|Amount $59,890.34
SECTION 3. That the Finance and Management Director is hereby authorized to issue a purchase order to Finley Fire Equipment for the purchase of self contained breathing apparatus equipment and supplies for the Division of Fire in accordance with the Universal Term Contract established for such purpose.
SECTION 4. That the expenditure of $60,000.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fire Division 30-04, Safety Bond Fund 701; OCA 644559; Apparatus Replacement Project 340101-100000; Object Level 1 06; Object Level 3 6641 to pay the cost thereof.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.