Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Neighborhoods to modify past, present and future contracts associated with the current lease agreement signed 12/05/2023 with Perry Pro Tech, who has assigned the agreement to US Bank National Association. This ordinance authorizes the assignment of all past, present and future business done by the Department of Neighborhoods as it relates to the current lease agreement with Perry Pro Tech, to US Bank National Association, Vendor #004379.
No additional funds are necessary to modify the option contract(s) as requested. There is no change in the type of products being procured and the original contract was formally bid. The original terms and conditions remain in effect.
Pursuant to Columbus City Codes Section 329.09(a):
(1) The amount of additional funds to be expended under the modification: $0.00
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: No additional goods or services are needed.
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: The agreement signed with Perry Pro Tech on 12/05/2023 states that the vendor (Perry Pro Tech) may sell, assign or of transfer the agreement without notice or consent and has chosen to assign the remainder of the stated agreement to US Bank National Association thereby not allowing for an additional procurement process.
(4) How the price for the additional goods or services which are the subject of the modification was determined: There are no changes to the costs of the re-assigned agreement.
CONTRACT COMPLIANCE: US Bank National Association CC-004379 expiration 1/16/2028
EMERGENCY DESIGNATION: The Department of Neighborhoods respectfully requests this legislation be considered an emergency to maintain uninterrupted copier and printer service for daily operational purposes and maintenance.
FISCAL IMPACT: No additional funding is required to modify the option contract.
A new PO will be established for the existing agreements with US Bank National Association after this Ordinance has passed
Title
To authorize the Director of the Department of Neighborhoods to modify past, present and future contract(s) and purchase orders associated with the current lease agreement signed 12/05/2023 from Perry Pro Tech to US Bank National Association; and to declare an emergency. ($0.00)
Body
WHEREAS, the Department of Neighborhoods has an option contract and open purchase orders for copier and printer services; and
WHEREAS, this Ordinance authorizes the assignment of all past, present, and future business done by the Department of Neighborhoods associated with the lease agreement signed 12/05/2023with Perry Pro Tech to US Bank National Association and in addition to notifying the City, US Bank National Association has agreed to honor the past, present and future contracts and agreements; and
WHEREAS, no additional funds are to be encumbered with this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Neighborhoods in that it is immediately necessary to authorize the Director to modify all contracts and purchase orders associated with the lease agreement signed 12/05/2023 established and in process with Perry Pro Tech in order to maintain an uninterrupted supply of printer and copier service due to Perry Pro Tech assigning the agreement to US Bank National Association and it is necessary for the contract modifications to be complete as soon as possible in order to pay outstanding invoices and bring the account into good standing, all for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Neighborhoods is hereby authorized to modify all past, present and future contracts and purchase orders associated with the lease agreement signed 12/05/2023 to reflect the change from Perry Pro Tech to US Bank National Association.
SECTION 2. That this modification is in accordance with relevant provisions of Chapter 329 of Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.