Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services contract with EMH&T, Inc. for the Livingston Ave. 24" Water Line Improvements Project, Division of Power and Water Contract No. 1060.
This modification provides for the design of water mains in the area located near Nationwide Children's Hospital. Currently, the Transportation Division is designing roadway improvements to Livingston Avenue and Parsons Avenue. The water mains in this area are old and in need of replacement. There are also several dead-end mains in the area that need to be looped to improve water quality.
The design will include approximately 6,000 linear feet of water mains along Livingston Avenue and Parsons Avenue, within the work limits of the Transportation Division's roadway improvement project.
1. Amount of additional funds to be expended: $137,300.00
Original Contract Amount: $ 133,000.00
Modification 1 (current) $ 137,300.00
Amount of original contract and 1 modification: $270,300.00
2. Reasons additional goods/services could not be foreseen:
The original project statement of qualifications was requested in May 2004. The request for proposal was made in June 2005. At the time of the RFSOQ or RFP, these improvements were not anticipated by the Transportation Division. Therefore, the water main improvements were not included in the original scope of services.
3. Reason other procurement processes are not used:
In order to meet the schedule of the Transportation Division, this project cannot be formally bid. The project design must be completed by May 2009. EMH&T is currently working on the roadway design for Livingston Avenue and Parsons Avenue. They have completed the survey information for the majority of the area. Since they have completed the survey information for the majority of the area and have completed part of the roadway plans, EMH&T is best qualified to meet the very tight schedule.
4. How cost of modification was determined:
The consultant provided an estimate to complete the work.
Contract Compliance Information: 31-0685594, expires 11/2/09, Majority
Emergency designation: It is requested that this Ordinance be handled in an emergency manner to allow construction to begin as soon as possible to allow complete site work prior to winter.
FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services contract with EMH&T, Inc. to provide design of water lines for the Livingston Ave. 24" Water Line Improvements Project; for the Division of Power and Water; to amend the 2008 Capital Improvements Budget; to authorize a transfer and expenditure of $137,300.00 within the Water Works Enlargement Voted Bonds Fund, and to declare an emergency. ($137,300.00)
Body
WHEREAS, Contract No. EL006060 was authorized by Ordinance No. 1406-2005, passed October 6, 2005, was executed on May 17, 2006, and was approved by the City Attorney on May 24, 2006; and
WHEREAS, a modification is needed to the contract needs to provide design of water mains in the area located near Nationwide Children's Hospital; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Power and Water, in that it is immediately necessary to modify and increase the professional engineering services contract with EMH&T, Inc. to provide design of water lines for the Livingston Ave. 24" Water Line Improvements Project, in an emergency manner to allow construction to begin as soon as possible to allow complete site work prior to winter; for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services contract with EMH&T, Inc. to provide design of water lines for the Livingston Ave. 24" Water Line Improvements Project, in the amount of $137,300.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to appropriate $137,300.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6686, Project No. 690236, OCA Code 642900.
SECTION 4. That the City Auditor is hereby authorized to transfer $137,300.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6686, as follows:
Project No. | Project Name | OCA Code | change
690236 | Water Main Rehab | 642900 | -$137,300
690404 | Livingston Ave. 24" W.M. | 606404 | +$137,300
SECTION 5. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690236-100000 | Water Main Rehab | $17,545,506 | $17,408,206 | -$137,300
690404 | Livingston Ave. 24" W.M. | $781,218 | $918,518 | +$137,300
SECTION 6. That to pay the cost of the aforesaid contract modification, the expenditure of $137,300.00, or so much thereof as may be needed, is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division No. 60-09, Project 690404, OCA 606404, Object Level One 06, Object Level Three 6686.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.