Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to establish a purchase order from an existing Universal Term Contract with Byers Ford for the purchase of ten (10) Ford Focus Model S 4-door vehicles for the Department of Development. These vehicles are for new Code Enforcement and Land Management staff.
CONTRACT COMPLIANCE: The contract compliance number for Byers Ford is 314139860 and expires 12/17/2015.
FISCAL IMPACT: Funding for this purchase is budgeted and available within the General Fund.
EMERGENCY DESIGNATION: Emergency action is requested to make these vehicles available to the divisions as soon as practical to meet anticipated 2014 needs.
Title
To authorize the Director of the Department of Finance and Management to establish a purchase order with Byers Ford under the terms of an existing Universal Term Contract for the purchase of ten (10) vehicles for the Department of Development; to authorize the expenditure of $142,850.00 from the General Fund; and to declare an emergency. ($142,850.00)
Body
WHEREAS, the Purchasing Office has established contracts for the purchase of vehicles; and
WHEREAS, the Department of Development is in need of vehicles for new positions to be hired; and
WHEREAS, it is necessary to establish funding per the terms and conditions of an existing universal term contract; and
WHEREAS, funding is available for these purchases within the General Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Development Department, in that it is immediately necessary to said purchase vehicles to meet anticipated 2014 needs; all for the immediate preservation of the public peace, health, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and hereby is authorized to establish a purchase order with Byers Ford per the terms and conditions of an existing Universal Term Contract, for the purchase of ten (10) Ford Focus Model S 4-door vehicles for the Department of Development.
Section 2. That the expenditure of $142,850.00, or so much thereof as may be necessary, be and is hereby authorized from the Development Department, General Fund, Fund 010, Object Level Three 6650 for the purchase of these vehicles as follows:
Division / Amount / OCA
44-01 Land Management / $14,285.00 / 440311
44-03 Code Enforcement / $128,565.00 / 446930
Section 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
Section 4. That for the reasons stated in the preamble thereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.